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Ci!y of Santa Ana Fee Estimate to Provide Solid Waste Consulting Services <br />RFP NO.: 18-006 <br />Solld Waste Agreement Competitive Procurement Workplan <br />Task DescriptionSr. <br />Vic. <br />Sr. Project <br />Manager <br />9 Da92flhidBuCltyis £oilectfon NEetls <br />President <br />A. Initlate project <br />1 Review existing documents and prepare for kickoff meeting <br />2 <br />8 <br />10 <br />2 Develop meallng document and meet with City staff <br />4 <br />B 4 <br />16 <br />3 Prepare Project Plan <br />4 <br />8 <br />12 <br />B. Prepare for and participate In up to 6 community meetings <br />20 <br />20 <br />40 <br />C. Assist City collecting community data through slxveys and meetings <br />4 <br />4 8 <br />16 <br />D. Prepare for and perticlpete In three City Council workshops <br />18 <br />18 6 <br />42 <br />E. Create memorandum outlining green policy and goals <br />4 <br />2 20 <br />26 <br />F. City Council meeting to coMml green policy and goats (CC Mtg 41 ) <br />5 <br />5 <br />1 <br />0 vorml <br />Task -fees not Included In cost <br />estimate <br />G. Optlorml Subtask: Development of comprehensive zero waste operations plan <br />61 <br />73 <br />38 <br />172 <br />Subtotal: Task 1 Hours <br />Ptti¢i{ld�tarrh,7.ei)tFrllrltelF3fFE4ttn.._,4tkF�Y�Aulr7it <br />A. Develop program reocmmendatlore� <br />2 <br />4 <br />8 <br />tl 14 <br />B. Couial meeting to present and discuss program recommendations (CC Mig #2) <br />5 <br />5 <br />10 <br />C. Update program selection based on Council dlrectlon <br />2 <br />2 <br />4 <br />9 <br />11 <br />8 <br />28 <br />Subtotal: Task 2 Hours <br />:3lrFk9patssnr77s§ps:.1€4�!1�5��Br'BrdFfl�afsW' r , ,x ,� Satre a �. X ` l .., :,, <br />A Gather and review operating data <br />y,.�,� � •^''_ <br />4 <br />+1+�,w fu <br />2 <br />:�' �S ,.x^ <br />20 <br />z '`.w <br />28 <br />B. Prepare service specifications, draft RFP and agreement <br />16 <br />24 <br />80 <br />120 <br />C. Revise documents up to three tines after review by City Attorney, other City staff, <br />and potential proposers <br />12 <br />20 <br />20 <br />62 <br />D. Attend Cmmcil meeting to approve RFP package (CC Mtg #3) <br />5 <br />5 <br />10 <br />E. Solicit proposals <br />1 <br />2 <br />3 <br />F. Prepare for and attend proposers' conference <br />2 <br />4 <br />6 <br />G. Prepare addenda <br />4 <br />8 <br />2 <br />14 <br />40 <br />63 <br />102 <br />205 <br />Subtotal: Task Hours <br />A. Review proposals for completeness <br />0 <br />6 <br />B. Evaluate complete proposals (marJmun of six) <br />18 <br />24 <br />60 <br />102 <br />C. Evaluate proposed rates and operaling assumptions <br />a <br />2 <br />24 <br />34 <br />D. Prepare follow-up quasthns for proposers <br />6 <br />8 <br />8 <br />22 <br />E. Review responses and clergy unresolved Issues <br />4 <br />B <br />B <br />20 <br />F. Interview proposers <br />8 <br />8 <br />16 <br />G. Contact references for recommended proposer <br />1 <br />2 <br />6 <br />11 <br />F. Prepare draft evaluation report <br />16 <br />?4 <br />16 <br />56 <br />I. Review City comments and prepare final evnduatlon report <br />4 <br />6 <br />2 <br />12 <br />J. Attend City Cou cll meeting to select contractor for negotiators (CC Kits 04) <br />5 <br />5 <br />- <br />10 <br />70 <br />93 <br />126 <br />289 <br />Subtotal: Task 4 Hours <br />.S.NBOSatd.Fk7al AgneemeMaodPie 'reg Nu:wAgrOdhlant ' <br />A. Prepare for and participate In up to fou negotlatkg sessions <br />24 <br />- 32 <br />56 <br />B. Prepare revised portions of Agreement (up to 3 revisions) <br />12 <br />24 <br />36 <br />C. Attend Council meeting for approval of final agreement (CC Mtg #5) <br />5 <br />5 <br />- <br />10 <br />41 <br />61 <br />102 <br />Subtotal: Task 5 Hours <br />Total Hours <br />221 <br />301 <br />274 <br />796 <br />Hourly Rate <br />$ 279 <br />$ 245 <br />$ 175 <br />Subtotal <br />$ 61,659 <br />$ 73,745 <br />$ 47,950 <br />$ 183,354 <br />Expenses <br />$ 646 <br />Total Fees and Expenses- <br />$ 184,000 <br />" Excludes Optional Task 1G: Development of Comprehensive Zero Waste Operations Strategic Plan <br />May 4, 2018 Page 2 HF&H Consultants, LLC <br />60D-111 <br />