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City of Santa Ana Proposal to Provide Solid Waste Consulting Services RFP NO.: 18-006 Subtaslc 4B: Evaluate Complete Proposals The specific criteria for which we evaluate the complete proposals will be developed using input received from City staff and the City Council. Based on our experience in other cities, we anticipate evaluating the proposals based on the following criteria: • Exceptions taken to the terms and conditions of the draft agreements; • Proposed total compensation (rate revenue), based on the rates included in the financial section of the proposal; • Experience of the proposers in providing the requested services In other jurisdictions, based on information contained in their proposals; • Financial resources of the proposers, based on information contained in their proposals; and, • Unique proposal features that exceed the RFP's minimum requirements. Subtask 4C: Evaluate Proposed Rates and Operating Assumptions, Perform Fiscal and Rate Analysis We will evaluate the proposed rates and rate revenue, supporting costs, number of route hours, diversion plans and other submitted operating assumptions for reasonableness. We will review each proposers' fiscal stability based on key financial ratlos, ability to provide required insurance and performance sureties, and the financial impact of the growth necessary to assume servicing these contracts. We will present the overall impact of the proposed rate revenue on the City and its rate payers, as well as noting the impact to rate payers at common service levels. It is important not to focus on just a few low rate categories, without determining whether other customers will be similarly impacted. Subtask 4D: Prepare Follow -Up Questions for Proposers After performing our initial review and evaluation, we will provide each proposer with our summary evaluation of the company's individual proposal in order to confirm our understanding of the information presented in the proposal. Subtask 4E: Review Responses and Clarify Unresolved Issues We will review responses received from proposers and resolve any open issues to help ensure that proposers are satisfied with the representation of their proposals. Subtask 4F: Interview Proposers At this stage in the process, usually one, two, or three proposals are more likely to be selected. Along with the City's evaluation team, we will interview up to three proposers, scheduling all interviews on one day. April 4, 2018 Page 15 HF&H Consultants, LLC