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2. SCOPE OF SERVICES AND SCHEDULE <br />.. <br />PROJECT DELIVERABLES <br />A PW Administration Cost Allocation Plan (Includes linking with the citywide CAP) <br />2 CFR Part 200 compliant department overhead rates (ICRP's) <br />• Full cost hourly billing rates <br />* A complete package suitable for submission to Caltrans <br />PROJECT TIMELINE <br />MUL;ro]lx4NILI:Iiglmg• <br />Because of current relationships, MGT proposes to kick the project of by 1) obtaining much of the <br />basic project data using the cities website. Fund, department and division actual expenditures can be <br />downloaded in advance of any on -site meeting, and 2) setting up last year's spreadsheet formats to <br />prepare for the new 16/17 project data. <br />• • • • <br />MGT proposes to meet April 91h, Just a few days after project award. At this meeting we will review <br />our data list of requirements and meet with city staff to organize the new project year. <br />a. Citywide cost allocation plan —obtain from Finance <br />b. 10117601 PW Administration cost allocation plan <br />c. Fund 86 (611 and 612) indirect cost rate proposal <br />d. Fund 86 (611 and 612) full cost hourly rates <br />e. Review time keeper system and staff use thereof —ensure accurate data is being entered <br />f. Review any changes to format or methods that may be requested by Caltrans <br />i • <br />MGT has scheduled to use all the data gathered In the first four weeks of the project and produce a <br />working draft of the project deliverables listed in 2. A-D above. <br />• •Z 11TV011 I m 11111110 7011:144 <br />MGT will use the next three weeks to continue gathering data, formatting spreadsheets and <br />developing a solid second draft to be delivered and reviewed on site May 21". <br />s•MINIMUM• <br />MGT will work on site with city staff to fine tune a review of final project numbers and formats <br />necessary to submit a package to Caltrans. This step Is set for May 71h and will work through until May <br />28th. <br />• <br />The project goal for submission to Caltrans is set for May 281". This Is a reasonable goal given the <br />background, experience knowledge of city staff and of the MGT project team. This also allows a 4 to 5- <br />week cushion In case of unforeseen challenges arise during the project period. <br />M GT CITY OF SANTA ANA, CALIFORNIA I MARCH 8, 2018 PAGE 16 <br />CONSUMING GROUP RFP NO. 1.8-0231 1 PROPOSAL FOR COST ALLOCATION PLAN / ISF ALLOCATION STUDY ' <br />