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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 5, 2018 <br />TITLE: <br />APPROVE AGREEMENTS WITH AECOM <br />AND MVR CONSULTING FOR ON-CALL <br />SOFTWARE MAINTENANCE AND <br />DEVELOPMENT SERVICES FOR VARIOUS <br />PUBLIC WORKS APPLICATIONS <br />{STRATEGIC PLAN NO. 6, 1} <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1n Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with AECOM and <br />with MVR Consulting to provide on-call software maintenance and development for the various <br />Public Works Agency custom software applications, for a two-year term beginning June 5, 2018, <br />and expiring June 4, 2020; with a provision for a one-year extension exercisable by the City <br />Manager, in an aggregate amount not to exceed $50,000 annually; and a total aggregate <br />agreement amount not to exceed $150,000 for the term of the agreements, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Public Works Agency operates various recordkeeping software database applications for tracking <br />a wide range of information. This data includes timesheet records, Capital Improvement Program <br />data, Requests for Service, Department Traffic Orders, permit parking data, speed surveys, <br />collision reports, and various other public works -related data. In additions, these database <br />applications require routine maintenance, enhancements, and/or redesign to streamline <br />functionality and improve user experience. <br />On March 5, 2018, the Public Works Agency issued a Request for Proposals (RFP) for on-call <br />software maintenance and development services on the City's website and notified qualified <br />consulting firms. Three proposals were received and evaluated by a review panel comprised of <br />Public Works Agency staff. The scores were based on firm experience, service record performing <br />requested services, responsiveness to the RFP requirements, and completeness of the proposal. <br />Following is the list of the firms and their respective scores: <br />25J-1 <br />