2018-05-15 Regular - Laserfiche WebLink

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Councilmember Solorio, requested update on implementation of project labor agreement for city-wide infrastructure projects and asked if this contract included local hire provisions and other items that were approved by City Council. Noted local hire provision requires 30% of workforce to be Santa Ana residents. Directed staff to bring to City Council data of actual number of hires related to those contracts in six months. Executive Director Galvez, noted community workforce agreement has been implemented since December 2017, outlined threshold limits, highlighted awarded contracts that meet or exceed the threshold have been union contracts, and noted city consultants administer non-union contracts. MOTION: 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $569,366, for the term beginning upon execution of the contract and ending upon project completion, for construction of the Slurry Seal Improvements on Flower Street from Sunflower Avenue to MacArthur Boulevard, and on MacArthur Boulevard from Raitt Street to Bristol Street, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $829,082, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $174,311. AGREEMENTS 25A. APPROVE AGREEMENT WITH BLUE TECHNOLOGIES SMART SOLUTIONS TO INSTALL AND IMPLEMENT MANAGE DOCUMENT MANAGEMENT SYSTEMS {STRATEGIC PLAN NO. 7,5 } - City Attorney's Office and Information Technology Department MOTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with Blue Technologies Smart Solution (BTSS), upon approval by the City Council, to install and implement iManage Document Management Systems, for a term beginning June 1, 2018 through July 31, 2021, subject to non -substantive changes approved by the City Manager and City Attorney. The June 1, 2018, start date reflects the implementation period with a scheduled start date for the iManage system to be functional by August 1, 2018. The effective period for the iManage subscription will be a three (3) year period from August 1, 2018 until July 31, 2021. The total amount to be expended for the term of the agreement shall not exceed $120,845, which includes a contingency amount of $12,000 to pay for additional services related to the implementation costs (AGMT. No. 2018-123). CITY COUNCIL MINUTES 8 MAY 15, 2018