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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 19, 2018 <br />TITLE: <br />APPROVE AN AGREEMENT WITH <br />HCI ENVIRONMENTAL & <br />ENGINEERING SERVICE FOR <br />POLICE DEPARTMENT FIRING <br />RANGE CLEANING <br />{STRATEGIC PLAN NO. 1, 3A} <br />�l <br />CI Y MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a three-year agreement with HCI <br />Environmental & Engineering Service for police firing range cleaning and ventilation system filter <br />replacement, for the period of July 1, 2018, through June 30, 2021, in an amount not to exceed <br />$204,518, which includes a 10 percent contingency ($18,593), subject to non -substantive <br />changes approved by the City Manager and City Attorney. <br />The Police Department firing range regularly accumulates large amounts of lead due to range <br />training, which is conducted on a monthly basis. As a result, the firing range requires regular <br />cleaning by certified hazardous materials removal companies to ensure the safety of Police <br />Department personnel. On October 23, 2017, the Police Department issued RFP #17-129 to <br />select a vendor for a new three-year agreement. Eight contractors attended the mandatory job <br />walk, and on November 1, 2017 four proposals were received. An evaluation committee <br />comprised of Training Division staff evaluated and rated each proposal. The scoring for each <br />proposal is as follows: <br />Firm <br />Location <br />Score <br />HCI Environmental & Engineering <br />Corona, CA <br />295 <br />A&V Contractors <br />Fullerton, CA <br />190 <br />ERC Inc <br />Anaheim, CA <br />105 <br />ATI <br />Orange, CA <br />96 <br />The Police Department is recommending the City enter into a three-year agreement with HCI <br />Environmental & Engineering Services. HCI possesses the required environmental certifications <br />and has performed projects of similar size and scope. HCI will clean the upper range years 1 <br />thru3, and clean the lower range, which receives less use, during year 2. HCI will also be <br />25B-1 <br />