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GENERALPLND <br />FINANCE & MANAGEMENT SERVICES PROGRAM <br />Accounting 01110110 <br />Stafemen} of=Purpoe <br />To provide responsive accounting services within generally accepted accounting principles. <br />The responsibilities of this division include billing/collection of accounts receivables, auditing and analyzing status of funds, performing various <br />Accounts Payable functions, grant/eonhact compliance, ledger reconciliations, maintenance of capital assets and long -tens debt records, offering <br />financial suppot to operating departments including providing financial analysis upon request, accurate and timely preparation of the City's <br />Comprehensive Annual Financial Report (CAER), the Single Audit Report of Federal and California Grants and other compliance reports to <br />Federal, State, and local agencies. The responsibilities of this division also include ERP Financial module system and sub system administration. <br />The financial modules include General Ledger, Accounts Receivable, Cash Ledger, Project and Activity, Grant Management & Billing, Capital <br />Assets, and Accounts Payable. <br />,' � Accomplishments in FY 2017-201$ <br />* Financial Reporting for the fiscal year ended .lune 30, 2017. <br />* Performed internal control procedures review of various departmental programs and procedures. Provided recommendations for process <br />improvernents. <br />* hmplemented new Credit Card Program to improve efficiency and internal controls. Updated and implemented the Credit Card Policy. <br />r <br />Developed, updated, and implemented City-wide policies including he Travel & Expense Reimbursement Policy, Petty Cash Policy, and <br />Unclaimed Property Policy. Played a significant role in updating the Purchasing Policy to comply with the Uniform Guidance. <br />* Improved CAER preparation and year-end closing process by utilizing checklists, improving data entry automation, and increasing staff <br />involvement through training and delegation of work. <br />Actiup_Plan for FY01$2019r -:. <br />* Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting for the fiscal <br />year ended .fume 30, 2018. <br />* Continue Co pet form internal control procedures reviews to improve the effectiveness of the City's control processes. <br />* Review, update, and/or develop financial policies and procedures to implement best practices. <br />* Improve Accounts Receivable process and make procedure changes to enhance internal control. <br />* Enhance technical knowledge of division staff by providing various training opportunities. <br />a <br />Evaluate staff work assignments and develop succession plans to ensure operational continuity and allow for cross -training. <br />' -� <br />r, ;, Actual.:'. <br />..:...Actual <br />.Proieeteti <br />.. <br />PERFORMANCE MEASURES <br />`-i <br />..-;Objective <br />FY 15-16=1; <br />;"lFY, 16-17 <br />= FY -'17711 , <br />:;' :FY 18-19 <br />Service Level <br /># of false alarms, hazardous material, and other <br />miscellaneous receivables billed <br />8,565 <br />8,644 <br />7,748 <br />7,748 <br /># of grant receivables billed <br />591 <br />458 <br />375 <br />375 <br />$ value of miscellaneous accounts receivable billed <br />$81,875,546 <br />$85,894,022 <br />$68,406,890 <br />$70,000,000 <br />Efficiency <br />Accounting Division cost as a percentage (%) of <br />0.217% <br />0.227% <br />0.320% <br />0.320% <br />total City expenditures <br />Effectiveness <br />% ofmiscellaneous accounts receivable collected <br />75.00% <br />74.00% <br />47.00% <br />47.00% <br />without use of private collection agencies <br />2-23 <br />