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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 17, 2018 <br />TITLE: <br />AWARD CONTRACTS TO SAFETY <br />NETWORK TRAFFIC SIGNS, INC., AND <br />SAFEWAY SIGN COMPANY FOR SIGNS, <br />HARDWARE, AND ACCESSORIES <br />(SPEC. NO. 18-035) <br />{STRATEGIC PLAN NO. 6, 1} <br />CITY NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />•c• _P_ <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 16' Reading <br />❑ Ordinance on 20d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts to Safety Network Traffic Signs, Inc., and Safeway Sign Company for traffic <br />signs, hardware, and accessories for a one-year period from July 1, 2018 through June 30, 2019, <br />with provisions for two one-year renewals exercisable by the City Manager, in an annual <br />aggregate amount not to exceed $30,000, subject to non -substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency maintains a wide array of traffic and street name <br />signs for use by the Public Works Agency (PWA), the Parks, Recreation, and Community <br />Services Agency (PRCSA), and other City operations. During the last fiscal period, approximately <br />1,500 signs were replaced by PWA utilizing this contract service. The U.S. Department of <br />Transportation established new regulations to improve safety on the highways and streets by <br />replacing Iesslreflective signs with signage that has higher retro -reflectivity. For PWA to be in <br />conformance with the sign regulation, an increased schedule of sign replacement was <br />implemented. The signs, sign posts, and mounting hardware necessary for ongoing sign <br />maintenance operations are purchased through the City's Central Stores warehouse for <br />distribution to the Public Works Agency Maintenance Services Division. <br />The notice inviting bids was advertised In April 16, 2018, on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />40 Vendors notified <br />1 Santa Ana vendor notified <br />16 Vendors downloaded the bid packet <br />6 Bids received <br />0 Bids received from Santa Ana Vendors <br />22A-1 <br />