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A. Prior to the period in which candidates' statements may be filed, the Clerk of <br />the Council shall prepare a written notice distributed to all candidates at the time <br />of issuance of the nomination papers, informing them that payment of the pro <br />rata share amount must be made at the same time as the candidate's nomination <br />papers as prescribed by the California Elections Code. <br />B. The Clerk of the Council's receipt for the payment shall include a written <br />notice that the estimate is just an approximation of the actual cost that varies <br />from one election to another election and may be significantly more or less than <br />the estimate, depending on the actual number of candidates filing statements. <br />Accordingly, the Clerk of the Council shall not be bound by the estimate and <br />may, on a pro rata basis, bill the candidate for additional actual expense or <br />refund any excess paid depending on the final actual cost. In the event of <br />underpayment, the Clerk of the Council may require the candidate to pay the <br />balance of the cost incurred. In the event of overpayment, the Clerk of the <br />Council shall prorate the excess amount among the candidates and refund the <br />excess amount paid within 30 days of the election. <br />Section 3. The Clerk of the Council shall provide each candidate or the <br />candidate's representative a copy of this Resolution at the time when nominating <br />petitions are issued by the Clerk. <br />Section 4. This Resolution shall take effect immediately upon its adoption by <br />the City Council, and the Clerk of the Council shall attest to and certify the vote adopting <br />this Resolution. <br />ADOPTED this 171h day of Jam, 2018. <br />APPROVED AS TO FORM: <br />Sonia R. Carvalho, City Attorney <br />By: <br />Laura Rossini, <br />Senior Assistant City Attorney <br />Resolution No. 2018-054 <br />Page 2 of 3 <br />