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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 21, 2018 <br />TITLE: <br />QUARTERLY REPORTS OF CONTRACTS <br />VALUED AT $25,000 OR LESS ENTERED <br />INTO BY THE CITY MANAGER AS <br />PERMITTED BY CHARTER SECTION 421 <br />(STRATEGIC PLAN NO. 4, 1). <br />• � J <br />CA MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1 OReading <br />❑ <br />Ordinance on 2ntlReading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Receive and file Quarterly Reports of Contracts entered into between January 1, 2018 to June <br />30, 2018 valued at $25,000 and less. <br />DISCUSSION <br />On November 7, 2006, the voters approved a Charter Amendment increasing the authority of the <br />City Manager to enter into contracts and agreements up to a value of $25,000. Section 421 of <br />the Charter requires the City Manager to report to the City Council quarterly on the contracts <br />entered into under his authority for informational purposes. The report is required to include the <br />names of contractors and the amounts of each contract. <br />Exhibit 1 and 2 are a listing of all purchase orders and agreements entered into January 1, 2018 <br />to June 30, 2018, valued at amounts between $500 and $25,000. Due to an oversight, the third <br />(3rd) quarterly report for FY 2017-18 — January 1 to March 31 2018 — was overlooked and is <br />therefore included in this recommended action. Unless included under a blanket contract, the <br />City as a general rule does not purchase goods or services valued at under $500 through either a <br />purchase order or an agreement. Purchase orders and service agreements valued at greater <br />than $25,000 require approval by City Council. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's effort to meet Goal #4 — City Financial Stability, <br />Objective #1 (maintain a stable, efficient and transparent financial environment). <br />FISCAL IMPACT <br />There is no fiscal impact associated with this action. <br />Exhibits: 1. Quarterly Report of Contracts —January 1, 2018 —March 31, 2018 <br />2. Quarterly Report of Contracts — April 1, 2018 — June 2018 <br />19E-1 <br />