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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 TITLE: AWARD PURCHASE ORDER TO RT CONTRACTOR CORP. FOR A PORTLAND LOO RESTROOM AT BIRCH PARK (SPECIFICATION NO. 18-022) (STRATEGIC PLAN NO. 5,4) CIMMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on is' Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Cancel the one-time purchase order awarded to P&P Develop, Inc. May 1, 2018 for installation of a Portland Loo restroom. Vendor is closing its business. 2. Award a one-time purchase and payment of purchase order to RT Contractor Corp. for purchase and installation of a Portland Loo restroom in an amount not to exceed $190,000 plus a $10,000 contingency, for a total amount not to exceed $200,000, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 1, 2018, the City Council awarded a contract to P&P Development Inc. for a Portland Loo restroom at Birch Park. As the project was set to start, the vendor notified Parks and Recreation staff that it would be unable to fulfill the contract due to financial difficulties. Due to the urgency of this project, staff contacted the next lowest responsive bidder, RT Contractor Corp. After conducting a job walk, the vendor agreed to honor the original pricing offered in March 2018. The restroom will provide facilities to Birch Park patrons during the hours the park is open but the Santa Ana Senior Center is closed. The bid received from RT Contractor Corp. is responsive to the specifications and meets the City's requirements. To allow for unanticipated charges, a $10,000 contingency is included in the award amount. Maintenance of the restroom will be funded from the General Fund -Parks, Recreation and Community Services Agency -Park Maintenance account. STRATEGIC PLAN ALIGNMENT 2201-1