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1. Location of RecorosiRequired Lengiu of Record Beeping. Ail accounting records, repons, and <br />evidence pertaining to all costs, expenses and the funds received by Consultant and all documents <br />related to this Agreement shall be maintained and kept available at Consultant's office or place of <br />business for the duration of the Agreement and thereafter for five (5) years after completion of the <br />Project in conformity with the CDBG Reg's. Records which relate to (a) complaints, claims, <br />administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs <br />and expenses of this Agreement to which City or any other governmental agency takes exception, shal <br />be retained beyond the five (5) years until complete resolution or disposition of such appeals, <br />litigation claims, or exceptions. In the event Consultant does not make the above- referenced <br />documents available within the city of Santa Ana, California, Consultant agrees to pay all necessary <br />and reasonable expenses incurred by City in conducting any audit at the location where said records <br />and books of account are maintained. <br />J. Lobbying. Consultant certifies that it will comply with federal law (31 U.S.C. 1352) and <br />regulations found at 24 <br />CFR Part 87, which provide that no appropriated funds may be expended by the recipient of a federal <br />contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to <br />influence an officer or employee of any agency, Member of Congress, or an officer or employee of a <br />Member of Congress in connection with awarding of any federal contract, the making of any federal <br />grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or <br />modification of any federal contract, grant, loan or cooperative agreement. Consultant shall submit a <br />signed certification to City prior to performing any of its obligations under this Agreement and prior <br />to any obligation arising on the part of City to pay any sums to Consultant under the terms and <br />conditions of this Agreement. <br />If any funds other than Federal appropriated funds have been paid or will be paid to any person for <br />influencing or attempting to influence an officer or employee of any agency, a Member of Congress, <br />an officer or employee of Congress, or an employee of a Member of Congress in connection with this <br />Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit a <br />"Disclosure Form to Report Lobbying," in accordance with its instructions. <br />K Financial Interest. Consultant agrees that except for the use of funds to pay salaries and other <br />related administrative or personnel costs, no persons who exercise or have exercised any function with <br />respect to activities assisted under the terms of this Agreement, or who are in a position to participate <br />in a decision-making process or gain inside information with regard to such activities, may obtain a <br />financial interest or benefit from a City -assisted activity of Consultant, either for themselves or those <br />with whom they have family or business ties, during their tenure or for one year thereafter. This <br />prohibition applies to any person who is an employee, agent, consultant, officer, or elected or <br />appointed official of City, or of any designated public agencies, or the Consultant. <br />L. Drug Free Workplace. Consultant certifies that it has established the following drug-free <br />workplace policy. <br />The unlawful manufacture, distribution, dispensing, possession or use of a controlled <br />substance is prohibited in the workplace for any employee involved in a federally funded <br />program. <br />City of Santa Ana RFP 18-031 <br />Page A4-2 <br />25B-49 <br />