25D - AGMT CUSTODIAL SERVICES - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 21, 2018 TITLE: APPROVE AN AGREEMENT AMENDMENT WITH VALLEY MAINTENANCE CORPORATION FOR EXPANDED CUSTODIAL SERVICES AT PARK RESTROOMS AND INCLUDE THE ROOSEVELTIWALKER COMMUNITY CENTER {STRATEGIC PLAN NO. 6, 113} ta� RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Valley Maintenance Corporation to provide expanded custodial services at park restrooms and include the Roosevelt/Walker Community Center into the base agreement by increasing the annual agreement amount by $186,200 (prorated at $139,650 for the remaining portion of current term), which includes a 10% contingency, from September 1, 2018 through May 31, 2019, with two, one-year renewal options, for a total cost (original and amendments) of $1,653,536 over the term of the contract, including renewals, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On May 16, 2017, the City of Santa Ana awarded an agreement to Valley Maintenance Corporation for custodial services at park restrooms and park facilities. Due to the heavy use of city parks, the City wishes to increase services at park restrooms from once per day to twice per day service. The annual cost for custodial services at park restrooms is $141,072, annually, for once per day service. Increasing the service to twice per day will increase the annual price by $141,072. In order to address the urgent need, City staff has already directed the custodial company, through contingency available in the agreement, to begin twice per day service at various parks in the City with a focus on those with sports fields, which started on August 1, 2018. All the park restrooms will receive increased service starting September 1, 2018. Additionally, in June 2018, the City opened a new community center, Roosevelt/Walker Community Center. Valley Maintenance Corporation has been maintaining this facility as authorized extra work with the use of contingency funds included the original agreement. The cost of providing custodial services at the Roosevelt/Walker Community Center will be $28,200, annually. Included the agreement will also be an additional $16,928, annually, as a contingency for unforeseen circumstances. 25D-1