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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 21, 2018 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />APPROVE AGREEMENT WITH GENSLER ❑ As Recommended <br />FOR THE GRANT -FUNDED SANTA ANA ❑ As Amended <br />REGIONAL TRANSPORTATION CENTER ❑ Ordinance on Reading <br />El2n Ordinance on 2"a Reading <br />BIKE STATION ARCHITECTURAL ❑ Implementing Resolution <br />DESIGN ❑ Set Public Hearing For <br />(PROJECT NO. 18-6912) <br />{STRATEGIC PLAN NO. 6, 1G} <br />CONTINUED TO <br />FILE NUMBER <br />CITY M AGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Gensler for a <br />three-year term beginning August 21, 2018, and expiring on August 20, 2021, with the option for <br />the City to grant up to two one-year renewal options exercisable by the City Manager and the City <br />Attorney, to provide architectural design services for the Santa Ana Regional Transportation <br />Center Bike Station, in the total amount not to exceed $149,000, which includes a 2.8 percent <br />contingency in the amount of $4,076, subject to nonsubstantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The Santa Ana Regional Transportation Center (SARTC) Bike Station project has been identified <br />in the FY 2018/19 Capital Improvement Program based on a $1.25 million Bicycle Corridor <br />Improvement Program (BCIP) grant which the City applied for in 2016, and which the City <br />secured in January 2018. The grant funding falls under the state's Congestion Mitigation and Air <br />Quality Improvement Program. The project scope of work includes secured indoor bicycle <br />storage, lockers, restrooms with showers, a storage room, and a community bicycle workspace. <br />The project is generally located at the south end of the SARTC parking structure (Exhibit 1). <br />On April of 2018, the Public Works Agency released a Request for Proposals (RFP) inviting <br />qualified firms to submit proposals for architectural design services. According to the prospective <br />bidder data provided by PlarietBids, a web -based eProcurement company, 19 vendors viewed <br />the RFP and 11 vendors downloaded the document. On May of 2018, two proposals were <br />received. <br />Because federal funds will be used for this project, the City is mandated to follow the California <br />Department of Transportation (Caltrans) approved process for the evaluation and selection of a <br />25N-1 <br />