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Sheets may include the driver's name, last known address, DOB, description, current license status, and the
<br />number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
<br />patrol officers at least monthly.
<br />• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
<br />locations.
<br />Media Requirements
<br />• Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October
<br />1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off
<br />press releases and any related media advisories, alerts, and materials must be emailed for approval to the
<br />OTS Public Information Officer at oio(&ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to
<br />the issuance date of the release.
<br />B. Phase 2 — Program Operations (Throughout Grant Year)
<br />• The department will work to create media opportunities throughout the grant period to call attention to the
<br />innovative program strategies and outcomes.
<br />Media Requirements
<br />• Send all grant -related activity press releases, media advisories, alerts and general public materials to the
<br />OTS Public Information Officer (PIO) at pip a ots.ca.gov, with a copy to your OTS Coordinator. The
<br />following requirements are for grant -related activities and are different from those regarding any grant
<br />kick-off release or announcement.
<br />• If an OTS -supplied, template -based press release is used, there is no need for pre -approval,
<br />however, the OTS PIO and Coordinator should be copied when at the same time as the release is
<br />distributed to the press.
<br />• If an OTS -supplied template is not used, or is substantially changed, a draft press release shall be
<br />sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release
<br />distribution date, but should be no less than 5 working days prior to the release distribution date.
<br />• Press releases reporting the immediate and time -valued results of grant activities such as
<br />enforcement operations are exempt from the recommended advance approval process, but still
<br />should be copied to the OTS PIO and Coordinator when the release is distributed to the press.
<br />• Activities such as warrant or probation sweeps and court stings that could be compromised by
<br />advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
<br />coverage and to report the results.
<br />• Use the following standard language in all press, media, and printed materials: Funding for this program
<br />was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
<br />Safety Administration.
<br />• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
<br />description of any significant grant -related traffic safety event or program so OTS has sufficient notice to
<br />arrange for attendance and/or participation in the event.
<br />• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
<br />graphics, etc.) to the OTS PIO at oio(r.ots.ca.gov and copy your OTS Coordinator for approval 14 days
<br />prior to the production or duplication.
<br />• Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for
<br />specifics and format -appropriate logos.
<br />• Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
<br />consultation when deviation from any of the above requirements mieht be contemplated
<br />C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
<br />• Invoice Claims (due January 30, April 30, July 30, and October 30)
<br />• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
<br />• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
<br />• Provide a brief list of activity conducted, procurement of grant -funded items, and significant media
<br />activities. Include status of grant -funded personnel, status of contracts, challenges, or special
<br />accomplishments.
<br />• Provide a brief summary of quarterly accomplishments and explanations for objectives not
<br />comoleted or plans for upcoming activities.
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