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Award Contract to Install LED Lights and Controls <br />Corporate Yard Facilities, On -Bill Financing <br />September 4, 2018 <br />Page 3 <br />Firm <br />Score <br />Energy Retrofit Co <br />93.3 <br />Baker Electric Inc. <br />77.3 <br />PLEMCo <br />63.7 <br />Clear Blue Energy Corp. <br />58.7 <br />SoLED Energy Inc. <br />56.3 <br />Staff recommends awarding a contract to Energy Retrofit Co., as their proposal is responsive to <br />the specifications and meets the City's requirements. Contractor has experience with similar work <br />with government entities through SCE, is committed to completing the work within the specified <br />time, and submitted pricing within SCE's approved project funding. The proposal contains a clear <br />path toward achieving City goals and objectives as required by the RFP. The total agreement <br />(Exhibit 5) compensation is in the amount not to exceed $446,969. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City efforts to meet Strategic Plan Goal #4 — City Financial Stability, <br />Objective 3 (achieve a structurally balanced budget) Strategy D (explore innovative revenue and <br />cost recovery strategies) and Goal #6 — Community Facilities & Infrastructure, Objective 2 (address <br />deferred maintenance on City buildings and equipment) Strategy A (prepare a Deferred <br />Maintenance Plan that assesses safety, adequacy, and liability implications, and estimates repair <br />costs to be programmed in the responsible agency's future budget). <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the recommended actions are exempt <br />from further review. A Notice of Exemption will be filed for this project. <br />FISCAL IMPACT <br />There is a total of $492,664 in funding available for this project from a combination of SCE approved <br />OBF financing and estimated SCE Incentives ($477,664), and City funding ($15,000). <br />Source <br />Description <br />Fiscal Year <br />Amount <br />SCE <br />Approved Loan Proceeds <br />2018-2019 Oct. — Dec. 2018 <br />$407,795 <br />SCE <br />Estimated Cash Incentives <br />2018-2019 Oct. — Dec. 2018 <br />$ 69,869 <br />City <br />Building Maintenance <br />2018-2019 Oct. — Dec. 2018 <br />$ 15,000 <br />Total <br />$492,664 <br />The contract amount of $446,969 will be paid from these funds in the following manner: <br />• After installation is complete and an Installation Report is finalized, the actual amount of OBF <br />loan proceeds and project incentives will be determined and paid directly to the contractor, <br />Energy Retrofit Co., by SCE. Since the actual project costs are not expected to exhaust the <br />approved SCE funding, the final loan amount and repayment terms will be reduced accordingly. <br />25C-3 <br />