25D - AGMT WORK COMP ADMIN - Laserfiche WebLink

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f. The Administrator shall provide sufficient office space to ensure that the City's' claims can be adjusted in an effective and efficient manner. Such office space shall be equipped with an adequate theft and fine alarm system in an effort to protect the City's records. g. The Administrator shall work closely with the City and their respective designated representatives by providing any information, reports, and data to the City as may be requested from time to time. h. The Administrator agrees not to release any report, any portion thereof, or any result of any investigation it may undertake on behalf of the City to any outside person or agency without the express written consent of the City, except as provided by law or in this Agreement. Administrator shall notify City immediately of any subpoena or other request for City records made by a third party. i. Data Interface, The Administrator shall provide an on-line interface with its database, accessible from the City's computers. This information will be for use by the City. Such data shall be in a format which will permit the City to make print copies of the data on its printers. The data interface will have sufficient firewall and anti-virus software to maintain appropriate security. j. Data Reporting. Administrator shall provide City monthly loss information with the fields and in the format specified. k. Administrator shall provide reports outlined in Section 2.c of this Agreement and other reports as requested by the City. 1. Administrator shall develop and implement processes and procedures relating to the protection of electronic data, including a suitable security and off-site back-up system for all stored data and a written policy with respect to disaster recovery, physical and electronic data security, and electronic data retention, as required by the standards for Accreditation with Excellence by the California Association of Joint Powers Authorities. Administrator will notify City immediately in writing of its discovery of any data breach involving City's data. in. The Administrator shall comply with all applicable federal, state, and local laws, ordinances and regulations including but not limited to the Health Insurance Protability and Accountability Act ("HIPPA."). Administrator shall report immediately to the City, in writing, any discrepancy or inconsistency it discovers in the laws, ordinances, regulations, orders, and/or guidelines in relation to the performance of Services under this Agreement. n. The Administrator, at its sole expense, shall obtain and maintain during the term of this Agreement, appropriate permits, certificates, and licenses including, but not limited to, any business license that may be required in connection with the performance of services under this Agreement. o. The Administrator shall not subcontract or assign any portion of the Services without prior written approval of the City. P. The Administrator shall make no change in the character or extent of the work required by this Agreement, except as may be authorized in writing by the City. Such supplemental authorization shall set forth the specific changes of work to be performed and any related extension of time and/or adjustment of fee to be paid to the City by the Administrator. Page.5 of 13 25D-11