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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 18, 2018 <br />TITLE: <br />CONTRACTS AWARD FOR FIRE <br />ALARM SYSTEMS MAINTENANCE, <br />REPAIR, AND INSPECTIONS <br />(SPECIFICATION NO. 18-063) <br />(STRATEGIC PLAN NO. 6, 1C) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award contracts for citywide fire alarm systems maintenance, repair, and inspections for a three- <br />year period expiring August 31, 2021, with provisions for two one-year renewals exercisable by <br />the City Manager, in an annual aggregate amount not to exceed $100,000 subject to non - <br />substantive changes approved by the City Manager and City Attorney, with the following vendors: <br />Vendor Location <br />Cal Building Systems Brea <br />Champion Fire Systems, Inc. Rancho Cucamonga <br />Majestic Fire Inc. Sherman Oaks <br />Omega Fire Inc. San Dimas <br />Siemens Industry, Inc. Cypress <br />Telnet VOIP, Inc. EI Segundo <br />VFS Fire & Security Services Orange <br />DISCUSSION <br />City facilities are equipped with Fire and Life systems for the protection of life and property. The <br />fire alarm systems and related system devices require inspection, preventive maintenance and <br />repairs to ensure continued operation. Additionally, the alarm systems are tested regularly in <br />accordance with the State of California Fire Marshall regulations and National Fire Protection <br />Association rules. <br />On May 16, 2017 the City Council awarded a contract to Simplex Grinnell LP for fire alarm <br />systems maintenance. While Simplex Grinnell LP holds proprietary ownership of the software <br />used in the fire alarm systems throughout the city, most all of the equipment can be serviced by <br />other vendors. The 2017 contract provided uninterrupted service and State regulated compliance, <br />while allowing staff time to solicit qualified firms and ultimately create a list of contractors that can <br />provide services in the most efficient and cost effective manner. <br />22A-1 <br />