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25A - AGMT EMPLOYEE TRACKING SVCS
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25A - AGMT EMPLOYEE TRACKING SVCS
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Last modified
9/13/2018 5:00:05 PM
Creation date
9/13/2018 4:55:51 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Personnel Services
Item #
25A
Date
9/18/2018
Destruction Year
2023
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(I) Protected Health Information (PHI). "Protected Health Information (PHI)" shall have the same meaning as the <br />term "protected health information" in 45 CFR §160.103, limited to the information created or received by <br />Business Associate from or on behalf of a Covered Entity pursuant to this Agreement. <br />(%) Repaired By Law. "Required By Law" shall have the same meaning as the term "required by law" in 45 CFR <br />§164.103. <br />(k) Secretary. "Secretary" shall mean the Secretary of the Department of Health and Human Services or his <br />designee. <br />(I) Standards for Electronic Transactions Rule. "Standards for Electronic Transactions Rule" means the final <br />regulations issued by HHS concerning standard transactions and code sets under the Administration <br />Simplification provisions of HIPAA, 45 CFR Part 160 and Part 162. <br />(m) Security lncidenf. "Security Incident" shall have the same meaning as the term "security Incident" in 45 CFR <br />§164,304. <br />(n) Security Rule. "Security Rule" shall mean the Security Standards and Implementation Specifications at 45 <br />CFR Part 160 and Part 164, subpart C. <br />(®) Subcontractor. "Subcontractor" shall have the same meaning as the term "subcontractor" in 45 CFR §160.103. <br />(p) Transaction. "Transaction" shall have the meaning given the term "transaction" in 45 CFR §160.103 <br />(q) Unsecured Protected Health information. "Unsecured Protected Health Information" shall have the meaning <br />given the term "unsecured protected health information" in 45 CFR §164.402. <br />II. Safeguarding Privacy and Security of Protected Health Information <br />(a) Permitted Uses and Disclosures. The Business Associate Is permitted to use and disclose Protected Health <br />Information that it creates or receives on the Covered Entity's behalf or receives from the Covered Entity (or <br />another business associate of the Covered Entity) and to request Protected Health Information on the Covered <br />Entity's behalf (collectively, "Covered Entity's Protected Health information") only: <br />(i) Functions and Activities on the Covered Entity's Behalf. To perform those services referred to In the <br />services agreement. <br />(ii) Business Associate's Operations. For the Business Associate's proper management and administration <br />or to carry out the Business Associate's legal responsibilities, provided that, with respect to disclosure of the <br />Covered Entity's Protected Health Information, either: <br />(A) The disclosure is Required by Law; or <br />(B) The Business Associate obtains reasonable assurance from any person or entity to which the Business <br />Associate will disclose the Covered Entity's Protected Health Information that the person or entity will: <br />(1) Hold the Covered Entity's Protected Health Information in confidence and use or further disclose <br />the Covered Entity's Protected Health information only for the purpose for which the Business <br />Associate disclosed the Covered Entity's Protected Health Information to the person or entity or as <br />Required by Law; and <br />(2) Promptly notify the Business Associate (who will in turn notify the Covered Entity In accordance <br />with the breach notification provisions) of any instance of which the person or entity becomes aware in <br />which the confidentiality of the Covered Entity's Protected Health Information was breached. <br />(C) To de -identify the Information in accordance with 45 CFR 164.514(a) — (c) as necessary to perform <br />those services required under the Agreement. <br />25A-14 <br />
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