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General Project Management Responsibilities <br />Project management occurs throughout the project and is involved in every task. The overall <br />project management activities are listed here for reference. <br />Westbound Responsibilities: <br />a. Maintain project communications with Santa Ana's Project Manager. <br />b. Manage the efforts of the WBC staff and coordinate WBC activities with the Santa Ana <br />Project Manager. <br />c. Conduct on-site status meetings with Santa Ana's Project Manager on a monthly basis <br />or when reasonably required at the discretion of Santa Ana to discuss project status. <br />d. Provide timely responses, within ten (10) business days, to issues raised by Santa <br />Ana's Project Manager. <br />e. Prepare and submit, no later than the fifth business day of each month, a status report <br />that includes: the accomplishments of the previous month, activities planned for the <br />current month and any update to the project schedule. <br />f. Prepare and submit project Change Proposals to Santa Ana's Project Manager as <br />necessary. <br />g. Prepare and submit Task Completion Letter(s) to Santa Ana's Project Manager as <br />necessary. <br />Santa Ana Responsibilities: <br />a. Maintain project communications with the WBC Project Manager. <br />b. Manage the efforts of S4 involved staff and coordinate S4 activities with the WBC <br />Project Manager. <br />c. The Project Manager must ensure that their personnel have ample time, resources, and <br />expertise to carry out their respective tasks and responsibilities. <br />d. The Project Manager or his designee will participate in the status meeting with the WBC <br />Project Manager on a monthly basis or as may otherwise be reasonably required to <br />discuss project status. <br />e. Provide timely responses, within ten (10) business days, to issues raised by the WBC <br />Project Manager. <br />f. Liaison with all Santa Ana -provided third -parry vendors and associated systems. <br />g. Ensure acceptable Change Orders are approved by authorized signature(s). <br />h. Ensure acceptable Task Completion Letter(s) are approved by the Project Manager or <br />his designee. <br />i. Ensure timely payment of invoices. <br />j. Ensure WBC access to server and network equipment and work areas on a 24x7 basis, <br />with pre -authorization for off -hours. <br />k. Provide workspace for WBC personnel as reasonably requested. <br />25G-41 <br />