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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 16, 2018 TITLE: AWARD PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP INC., FOR CHEVROLET BOLT ELECTRIC VEHICLES (SPECIFICATION NO. 18-087) (STRATEGIC PLAN NO. 6,2) wrolluumly- mm W, RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group Inc., forthe purchase of six Chevrolet Bolt electric vehicles in an amount notto exceed $211,471, subject to non -substantive changes approved by the City Manager and City Attorney. The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. In an effort to promote and enhance the City's effort to purchase alternative fuel vehicles, six older sedans purchased between 2004 and 2006 have been identified to be replaced with Chevrolet Bolt electric vehicles. Specifically, two of these replacement vehicles are assigned to Planning and Building Agency and four are part of the City Pool Car fleet that are used on an as -needed basis. Due to the electrification efforts of many jurisdictions throughout the nation, a new Climate Mayors EV Purchasing Collaborative was recently created to provide cities and counties a cost effective method to procure electric vehicles and charging station infrastructure. Currently, over 400 cities have joined this collaborative effort in their ongoing commitment with mitigating impacts climate change. The City went out to bid about 6 months ago and awarded a contract to Guaranty Chevrolet. Guaranty informed us in writing that their pricing would remain the same for these 6 vehicles. Subsequently, we found this new Mayor's Collaborative that would save approximately $4,000 per vehicle. Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. The Climate Mayor's Collaborative awarded a contract to National Auto Fleet Group (NJPA contract # 120716 -NAF) for procurement of electric vehicles as a result of open competitive bidding on behalf of its members, which includes government agencies. The awarded contract is valid through January 17, 2021 and is in accordance with the City's existing Purchasing Guidelines. 22A-1