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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 16, 2018 <br />TITLE: <br />APPROVE CONTRACT AMENDMENT WITH <br />ENTERPRISE FLEET MANAGEMENT <br />FOR LEASED VEHICLES <br />(SPECIFICATION NO. 13-008) <br />(STRATEGIC PLAN NO. 1,5; 5,3; 5,4) <br />CI M <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />IT�Sti��f�i <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Enterprise Fleet Management for leased vehicles in the amount of <br />$162,000, for a total amount not to exceed $670,322, and extend the contract expiration date to <br />December 31, 2018, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />On March 18, 2013, Council awarded a three-year contract with two one-year renewal options to <br />Enterprise Fleet Management for leased vehicles. Under the stated contract, the Santa Ana Police <br />Department leases vehicles for various personnel based on need for Feld assignments. Leasing a <br />variety of vehicles allows them to be interchanged in order to maintain anonymity and safety of the <br />police officers. The Police Department currently leases 22 vehicles for the Special Investigations <br />Division surveillance program and Task Force members. In addition, 20 vehicles are leased and <br />assigned to background investigators, police commanders and various staff assigned to Training, <br />Internal Affairs and the Personnel Division. The Planning and Building Agency leases six vehicles <br />to assist with Code Enforcement, Building Inspection and Medical Marijuana compliance. <br />The City's contract with Enterprise Fleet Management began with 34 vehicles. Over the contract <br />period, amendments were approved to add vehicles for additional programs, including the Planning <br />and Building Agency's compliance program bringing the total amount of current leased vehicles to <br />48. Additional costs include a maintenance program on 22 vehicles, vehicle registration and <br />license fees for each new vehicle, as well as annual registration renewal fees for all vehicles. <br />To allow adequate time to research new contract options while maintaining service levels, staff <br />recommends approval of additional funds in the amount of $162,000 and extension of the contract <br />through December 31, 2018. <br />2213-1 <br />