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Reimbursement Agreement with Caribou Industries <br />October 16, 2018 <br />Page 2 <br />Environmental Consultant (CEQA) <br />The City's environmental consultant, PlaceWorks, has provided a proposal that covers a range of <br />options in regards to compliance with the California Environmental Quality Act (CEQA). At this <br />time, the City has not determined what level of documentation will be needed to comply with <br />CEQA, but will be working to analyze and potentially accept PlaceWorks' recommendation that <br />an addendum to the existing Transit Zoning Code Environmental Impact Report is a sufficient <br />document by which the project may be processed. This will be determined after the technical <br />analysis of: Air Quality and Greenhouse Gas Emissions, Traffic Impact Analysis, Phase 1 Site <br />Assessment, Native American Coordination and Noise Study have been completed and <br />submitted to the City. The estimated cost from PlaceWorks to complete this analysis is $86,000, <br />plus a 10% overhead for Planning and Building Agency management of the PlaceWorks contract. <br />Planning and Building Agency, City Attorney, and City Engineer <br />The agreement provides for reimbursement of fees incurred for the City Attorney's Office at an <br />hourly billing rate of One Hundred Twenty -Three ($123) per hour, and for the City Engineer's <br />hourly rate of Two Hundred Thirty -Eight Dollars and fifty cents ($238.50) per hour. <br />To comply with this Agreement, Caribou will deposit with the City the amount of Fifty Thousand <br />Dollars ($50,000) to provide initial funding for the Services to be provided by PlaceWorks, <br />Planning and Building Agency, City Attorney's Office and City Engineer. This amount shall be <br />applied to pay invoices received from PlaceWorks, the Planning and Building Agency, City <br />Attorney's Office and City Engineer for their Services. Caribou will replenish this fund in Twenty <br />Five Thousand Dollar ($25,000) increments within ten business days of the City's written request. <br />Unused funds will be returned to Caribou Industries Inc. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #3 (Economic Development), Objective #5 <br />(Leverage private investment that results in tax base expansion and job creation citywide), <br />Strategy A (Identify and market underutilized properties for new development that will create new <br />jobs and expand the City's tax base). <br />FISCAL IMPACT <br />Upon receipt of the initial Fifty Thousand Dollar $50,000 deposit payment from Caribou, the funds <br />will be deposited into the Planning and Building Agency's Special Revenue Fund, EIR Developer <br />Fees revenue account (no. 05316002-53607) for expenditure in FY 2018-19 from Consultant <br />Services — EIR Developer Fees expenditure account (no. 05316021-62308). Also, an additional <br />10% of all consultant fee will be charged as Administrative fee and will be deposited into the <br />Planning and Building -Administration, EIR Developer Fees revenue account (no. 01116002- <br />53607). Any additional reimbursements/payments from the developer will be deposited and <br />expended from the same accounts. <br />25D-2 <br />