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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 20, 2018 <br />TITLE: <br />CONTRACT AMENDMENT WITH ADAMSON <br />POLICE PRODUCTS FOR POLICE <br />CONVERSION COMPONENTS <br />(SPECIFICATION NO. 18-096) <br />(STRATEGIC PLAN NO. 6,2) <br />V <br />CITYIMANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contract with Adamson Police Products to increase the aggregate limit by $25,000 for <br />police conversion components for an amount not to exceed $50,000, through June 30, 2019, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Finance and Management Services Agency Purchasing Division establishes an annual <br />blanket order list consisting of vendors that provide supplies and services required by agencies <br />on a recurring basis. Adamson Police Products is one of the approved citywide vendors that <br />provide police vehicle conversion components such as lighting and safety equipment. <br />During the recently completed fiscal years, the Police Department has transitioned to the Ford <br />Interceptor SUV as their standard patrol vehicle. The City has since purchased sixty such <br />vehicles, of which Fleet Services staff must outfit each one with police -related equipment <br />including light bars, sirens, weapon racks, security seating, etc., before releasing them to the <br />Police Department. Adamson Police Products also provides Police recruit supplies and flares. <br />Expenses for police vehicle conversion components, when added to the vendor's fiscal <br />purchases for recruit supplies and flares, will exceed the $25,000 aggregate limit. In order to <br />continue purchasing supplies for Police recruits and flares staff requests approval to increase the <br />aggregate limit for Adamson Police Products by $25,000 for a total amount not to exceed $50,000 <br />to allow for uninterrupted services throughout the rest of the current fiscal year. Staff will be <br />issuing a Request for Proposal (RFP) in the spring to continue the purchase of both Police recruit <br />supplies and police -related vehicle equipment in future years. <br />2213-1 <br />