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9. Participate in Safe Routes to School coalition meetings. 4 10. Conduct pre and post -grant bicycle helmet usage surveys during the months of October 2 (start of the grant) and September (end of the grant). A pre -survey will be required to determine the base year helmet use rate and a post -survey will be required to determine the operational rate. 11. Conduct bicycle rodeos with an effort to reach individuals. 4 12. Distribute and properly fit bicycle helmets at bicycle rodeos, workshops, and community 400 events. 13. Conduct bicycle helmet inspections and make necessary adjustments at schools and 1 community events. 14. Conduct community bicycle rides promoting safe bicycling in the community with an 4 effort to reach bicyclists. 15. Hold quarterly meetings with countywide pedestrian and/or bicycle safety stakeholders to 4 collaborate on events, share best practices, and leverage resources. 16. Collaborate with law enforcement agencies to increase knowledge and awareness of 1 pedestrian and bicycle safety. 3. METHOD OF PROCEDURE A. Phase 1— Program Preparation (I" Quarter of Grant Year) • Develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October 1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off press releases and any related media advisories, alerts, and materials must be emailed for approval to the OTS Public Information Officer at piokots.ca.gov, and copied to your OTS Coordinator, 14 days prior to the issuance date of the release. B. Phase 2 —Program Operations (Throughout Grant Year) • Conduct 4 Family Cycling 101 Courses • Conduct 7 Operation Lights Alive Events • Conduct 4 Traffic Safety Fairs/Bike Rodeos Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at piona ots.ca.eov, with a copy to your OTS Coordinator. The following requirements are for grant -related activities and are different from those regarding any grant kick-off release or announcement. • If an OTS -supplied, template -based press release is used, there is no need for pre -approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press. • If an OTS -supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PID for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date. • Press releases reporting the immediate and time -valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at piona ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, 11/13/2018 7:45:45 AM 20E-6 Page 4 of 13