22A - SPEC PUR CRANE TRUCKS - Laserfiche WebLink

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Award Purchase Order for CNG Crane Trucks December 18, 2018 Page 2 The City of Ontario Notice Inviting Bids was advertised on September 25, 2018 on the same online bid management and publication system used by the City of Santa Ana. A summary of the bid invitations and bids received is as follows: 62 Vendors notified 4 Vendors downloaded the bid packet 1 Bid received 0 Bid received from a Santa Ana vendor The City of Ontario bid was opened on October 2, 2018, and evaluated. The bid submitted from Los Angeles Truck Centers, LLC is responsive to the specifications and meets the City requirements. The vendor has extended the contract pricing to the City. To allow for unanticipated services, accessories, and supplies a $10,000 contingency has been included in the award amount. Outreach Efforts The Purchasing Division determined that utilizing the City of Ontario's competitive bid is in the City's best interest, as the trucks have been competitively solicited and awarded with price as the main factor. In addition, local automobile franchisees have been made aware, via various means of communication, of the City's use of Cooperative agreements on which they have fair opportunity to bid when advertised. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). FISCAL IMPACT Funds in the amount of $693,310 are available for expenditure in FY 2018-19 from the following accounts: $346,655 from the Water Systems Maintenance Machinery & Equipment capital account (06017641-66400) and $346,655 from the Sanitary Sewer Machinery & Equipment capital account (No. 05617640-66400). 12 APPROVED AS TO FUNDS AND ACCOUNTS &Glv-nlo Fuad S. Sweit, PE, PLS Kathryn Downs, CPA Executive Dire for Executive Director Public Works envy Finance and Management Services Agency FSS/CL/sm 22A-2