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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 18, 2018 <br />TITLE: <br />CONTRACT AWARD TO <br />ENTERPRISE FLEET MANAGEMENT <br />FOR LEASED VEHICLES <br />(SPECIFICATION NO. 18-093) <br />(STRATEGIC PLAN NO. 1,5; 5,3; 5,4) <br />1 <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Enterprise Fleet Management for 50 leased vehicles for a three-year period <br />expiring December 31, 2021, with provisions for two, one-year renewals exercisable by the City <br />Manager, in an annual amount not to exceed $485,092 inclusive of a 10% contingency in the <br />amount of $44,099, subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />The Santa Ana Police Department leases vehicles for various personnel based on need for field <br />assignments. Leasing a variety of vehicles allows them to be interchanged in order to maintain <br />anonymity and safety of the police officers. The Police Department currently leases 22 vehicles for <br />the Special Investigations Division surveillance program and Task Force members. In addition, 20 <br />vehicles are leased and assigned to background investigators, police commanders and various <br />staff assigned to Training, Internal Affairs and the Personnel Division. <br />Additionally, the Planning and Building Agency leases six vehicles to assist with Code <br />Enforcement, Building Inspection and Cannabis Enforcement activities. On November 21, 2017, <br />City Council approved a resolution to add two Combination Building Inspector positions to the <br />Planning and Building Agency to increase building inspection capacity for current and future large <br />development projects and to maintain adequate service levels. As a result, two additional vehicles <br />are required for these positions to conduct building inspections. <br />Santa Ana City Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Interlocal Purchasing System (TIPS) is a <br />national purchasing cooperative that offers access to competitively solicited contracts to local <br />public procurement units, local government units, and eligible non -profits. The contract for fleet <br />leasing and management services with Enterprise Fleet Management was awarded as a result of <br />open, competitive bidding and meets the City's requirement. <br />22B-1 <br />