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25C - AGMT POLICE REPORT SYSTEM
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25C - AGMT POLICE REPORT SYSTEM
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Last modified
12/13/2018 8:31:06 PM
Creation date
12/13/2018 8:27:02 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Police
Item #
25C
Date
12/18/2018
Destruction Year
2023
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date, Provider shall have the right to terminate this Agreement (including all Services) or the right to discontinue the <br />applicable Service immediately, without such action constituting a breach or incurring any liability herein. All Fees not <br />properly disputed or paid shall accrue interest at the rate of eighteen percent (18%) per annum. All Fees are calculated for <br />payment made via ACH, Wire, or Agency check. Agency agrees that Fees exclude taxes (if applicable) or other cost incurred <br />by Agency's RMS Vendor or other third parties and agrees such costs shall be passed on to Agency . Provider shall not be <br />required to enter into a third -party relationship to obtain payment for the Service provided to Agency; however, should <br />Provider elect to do so, Provider reserves the right to charge Agency additional fees for such accommodation. <br />5.2. Fees due to Agency. All Reports requested by Agency Requestors shall be provided free of charge. Provider will collect a fee <br />as set forth in an applicable Order ("Agency Feels)") on behalf of Agency for Report requests by an Authorized Requestor. <br />Provider will remit any Agency Fees to Agency using the process as herein defined. For clarity, if a fee is not charged to an <br />Authorized Requestor for the Report, no Agency Fee shall be collected or paid to Agency. In connection with this Section, on <br />a monthly basis, Provider will electronically transfer to Agency's designated account, the total amount of applicable Agency <br />Fees collected by Provider during the previous month. Provider will provide a monthly report to Agency identifying the <br />number of Reports provided on its behalf. <br />5.3. Fees retained by Provider. Where permitted by law, Provider will charge a convenience fee for each Report provided to an <br />Authorized Requestor ("Convenience Fee") which shall be retained by Provider. The Convenience Fee shall be established by <br />Provider at its discretion, but in no event shall exceed the amount a provider may legally charge an Authorized Requestor. <br />6. TERMS AND TERMINATION. <br />6.1. Term. This Agreement shall commence upon the Effective Date and shall continue until terminated in accordance with this <br />Agreement or the attached Orders 1 and 2 to this Agreement. Each Order shall set forth the specified term for the particular <br />Service. <br />6.2. Termination. <br />6.2.1. Either Party may terminate this Agreement or any Order for cause if the other Party breaches a material <br />obligation under the terms of this Agreement and fails to cure such breach within thirty (30) days of <br />receiving written notice thereof from the non -breaching Party, provided, however, that if such material <br />breach is of a nature that it cannot be cured, immediate termination shall be allowed. Failure to pay by <br />either Party shall be considered a material default. <br />6.2.2. Either Party may elect to terminate this Agreement or any Order by providing written notice to the other <br />of such intent, at least ninety (90) days prior to the end of the applicable Order term. <br />6.2.3. Provider may, upon six (6) months written notice to Agency, terminate any Service that will no longer be <br />supported or offered by Provider. Provider will make reasonable efforts to transition Agency to a similar <br />Service, if available. Further, Provider may at any time cease to provide Agency access to any portions of <br />features of the Services thereof which Provider is no longer legally or contractually permitted to provide. <br />6.3. Effect of Termination. Upon termination of this Agreement, each Party shall be liable for payment to the other Party of all <br />amounts due and payable for Services provided through the effective date of such termination. Upon receipt of Agency's <br />written request after termination, Provider shall provide Agency with access to Reports provided by Agency under this <br />Agreement and/or data provided through provision of the Services by Agency under an applicable Order so Agency may <br />download and/or copy such information. Provider shall not be obligated to delete from its databases (or from other storage <br />media) and/or return to Agency, Reports already provided to Provider by Agency, and shall be permitted to continue to <br />maintain and distribute the Reports already in its possession to Authorized Requestors in compliance with applicable laws <br />and regulations. <br />7. RELEVANT LAWS. <br />Each Party shall comply with all applicable federal, state, and local laws and regulations related to its performance hereunder, <br />including: <br />7.1. Driver's Privacy Protection Act. Agency acknowledges that certain Services provided under this Agreement may include the <br />provision of certain personal information from a motorvehicle record obtained by Providerfrom state Departments of Motor <br />Vehicles as those terms are defined by the Federal Driver's Privacy Protection Act, 18 U.S.C. § 2721 et seq., ("DPPA") and its <br />state analogues ("DMV Data"), and that Agency is required to comply with the DPPA or its state analogues, as applicable. <br />Agency agrees that it may be required to certify its permissible use of DPPA or DMV Data at the time it requests information <br />in connection with certain Services and will recertify upon request by Provider. <br />7.2. Fair Credit Reporting Act. The Services provided pursuant to this Agreement are not provided by "consumer reporting <br />agencies" as that term is defined in the Fair Credit Reporting Act (15 U.S.C. § 1681, et seq.) ("FCRA") and do not constitute <br />Confidential and Prgk5pI75mation of LexisNexis <br />r""od.,,ri"r - r "W F"r m�"r e".�, nr rx "r P," a..fn <br />
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