25E - AGMT - OCCUPATIONAL MED SRVS

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discretion, outlining each candidate's pre-employment placement medical evaluation and results. a. Submit an example of a current report that your organization utilizes. 6) Provide quarterly electronic activity reports, in a format established by Human Resources in its sole discretion, on the nature and number of examinations conducted, including but not limited to results and final dispositions. 7) Provide a detailed quarterly explanation and summary of charges incurred. 8) Provide all quarterly and annual summaries as required under the DOT; 9) Provide consultation as needed to, Human Resources staff regarding medical services provided and outlined in the Agreement. 10) Consultant solely shall review all I pre-employment/pre-placement medical evaluation services and maintain records, pursuant to the Agreement, in accordance with State and Federal laws, or as otherwise reasonably required by the City, and to the fullest extent permitted by law. 11) Consultant agrees to permit duly -authorized agents and employees of the City to review such records. 12) Consultant shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the fee paid under this Agreement. Consultant will make materials available at their offices at reasonable times and notice, during the period of the Agreement and for three (3) years after date of final payment under the Agreement for inspection by the City or by any other governmental entity or Department participating in the funding of the Agreement, or any authorized agents thereof: 13) Consultant's documents shall not be used, duplicated, or disclosed to any other third party without written permission, unless such disclosure is required by law. Consultant shall not be required to create or maintain books and records not required in the ordinary course of Consultant's business operations, nor will the Consultant be required to disclose any information, including but not limited to product cost or pricing data, which Consultant considers confidential or proprietary. 14)Any Agreement changes which are mutually agreed upon by and between the parties shall be incorporated in written amendments to the Agreement. 15) If the circumstances on a particular hearing and/or court proceeding warrant the presence of a competent and knowledgeable representative of the Consultant, in the sole discretion of the City, City will request and contractor shall provide such representative, at no additional cost to City. Additionally, as part of the medical services review program, Consultant shall: o Maintain a network of qualified and trained medical providers and medical specialists for necessary exams; o Orient City staff in the legal/medical/risk management and human resources aspects of Consultant services; o Communicate directly with applicants to obtain the confidential medical information that is needed for clearance for a particular job; o Manage all bill review functions for the medical exams performed by clinics; and, o Provide access for City staff to Consultant's tracking system. Depending on job classification, pre-employment and pre -assignment medical examination processes may include; job profile review; review of medical history; check vital signs; detailed vision exam, including check of near/far/peripheral vision, Ishihara 14 and primary color; audiogram (if classification has specific occupational noise exposure or critical hearing demands); chest x-ray; EKG or treadmill stress EKG; Spirometry; chem panel 20; CBC w/diff; dipstick UA, or UA w/Micro (to lab); venipuncture & collection. Individual medical exams, such as post exposure, fit for duty, or others, may include one or more of the following: o Audiogram o Back X-ray o Blood Lead Level ZZP o Blood screens — 7 panel drug screen City of Santa Ana Human Resources Department RFP for Medical Services Review—August 27, 2018 2tr=1-'16