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developing instructions for Department's staff for use in making these rebates or refunds and any other <br />costs incurred by Department which are reasonably appropriate or necessary to make those rebates or <br />refunds. These costs shall include Department's direct and indirect costs as specified by Section 11256 <br />of the Government Code. <br />5. Costs may be accounted for in a manner, which conforms to the internal accounting, <br />and personnel records currently maintained by the Department. The billings for such costs may be <br />presented in summary form. Detailed records will be retained for audit and verification by City. <br />6. Any dispute as to the amount of costs incurred by Department in refunding taxes shall <br />be referred to the State Director of Finance for resolution and the Director's decision shall be final. <br />7. Costs incurred by Department in connection with such refunds shall be billed by <br />Department on or before the 25th day of the second month following the month in which the judgment <br />of a court of the State of California holding City's Ordinance invalid or void becomes final. Thereafter <br />Department shall bill City on or before the 25th of each month for all costs incurred by Department for <br />the preceding calendar month. City shall pay to Department the amount of such costs on or before the <br />last day of the succeeding month and shall pay to Department the total amount of taxes, interest, and <br />penalties refunded or paid to taxpayers,: together with Department costs incurred in making those <br />refunds. <br />CITY OF SANTA ANA <br />(Signature) <br />Raul Godeniz U <br />(Typed Name) <br />City Manager <br />(Title) <br />CALIFORNIA STATE DEPARTMENT OF <br />TAX AND FEE ADMINISTRATION <br />(Rev. 10/17) 7 <br />55B-17 <br />Administrator <br />