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G. When an employee is required by his or her Department Head to attend a particular <br />course or seminar, the expense shall be borne entirely by the department. <br />7.3 Reimbursement. <br />A. Reimbursement will be based on the cost of tuition, required <br />enrollment/registration fees, related miscellaneous fees (health, parking, student <br />union fees, equipment, etc.), all required texts/eBooks, and related materials for <br />each course. Additional expenses, such as meals and lodging are not reimbursable. <br />B. Costs for required texts are eligible for one hundred percent (100%) reimbursement <br />subject to the following conditions: <br />That a duplicate of the required text(s) was unavailable for loan from the <br />departmental libraries prior to the commencement of course work; <br />2. That any textbook(s) purchased by the City shall be submitted to the <br />employee's respective departmental library in order that such text(s) may <br />be made available to all employees. <br />C. Upon City Council approval, the maximum tuition reimbursement is two thousand <br />five hundred dollars ($2,500) per fiscal year, which the employee may claim either <br />as costs are incurred during the year or as one lump sum. <br />D. Employees shall be limited, for purposes of tuition reimbursement, to a maximurn <br />of two (2) collegiate level courses of not more than a total number of units which <br />is equivalent to six (6) "semester" units per semester. One (1) "quarter" unit shall <br />equal two-thirds (2/3) of one (1) "semester" unit. <br />7A Procedures. <br />A. An employee who desires to seek tuition reimbursement under the provisions of <br />this Article must complete, in duplicate, an Application for Training and <br />Educational Assistance Form and submit it to his or her Department Head prior to <br />the commencement of class(es) or the payment of fees for registration/tuition. <br />B. The Department Head will recommend approval or disapproval based on <br />established criteria and budgetary constraints and then forward the application to <br />the Executive Director of Personnel Services. <br />32 <br />