2019-004 - Examination of Sales and Transactions and Use Tax Records

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employees of the District listed above or other officers or employees of the District subsequently designated in writing by the Executive Director of Finance and Management Services pursuant to Section 3 below are authorized to receive confidential CDTFA information from the District's contracted consultant designated in Section 4 below. Section 3. The Assistant Director of Finance, Treasury and Customer Services Manager, Budget Supervisor, Revenue Supervisor or other officer or employee of the District designated in writing by the Executive Director of Finance and Management Services to the CDTFA is hereby appointed to represent the District with authority to examine those sales and transactions and use tax records of the CDTFA for purposes related to the following governmental functions of the District: a) revenue tracking and economic development b) forecasting and budget related functions c) comparative audit of local iurisdiction taxes The information obtained by examination of CDTFA records shall be used only for those governmental functions of the District listed above. Section 4. MuniServices, LLC is hereby designated and authorized to examine all of the sales and transactions and use tax records of the CDTFA pertaining to all sales and use taxes collected for the District and all transactions and use taxes collected for the District under the following Transactions and Use Tax Ordinance and any future Transactions and Use Tax Ordinances that may be enacted in the District. Transactions and Use Tax Ordinance NS -2952: Adopted by City of Santa Ana Voters November 6, 2018, Certified by City of Santa Ana City Council December 11, 2018, Effective December 21, 2018 The person or entity designated by this section meets all of the following conditions: a) has an existing contract with the District to examine those transactions and use tax records; b) is required by that contract to disclose information contained in, or derived from those sales and transactions and use tax records only to the officer or employee authorized under Section 2 or Section 3 of this resolution to examine the information; c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; d) is prohibited by that contract from retaining the information contained in, or derived from those sales and transactions and use tax records after that contract has expired. Section 5. The information obtained by examination of CDTFA records shall be used only for purposes related to the collection of the City of Santa Ana's sales and Resolution No. 2019-004 Page 2 of 4