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developing instructions for Department's staff for use in making these rebates or refunds and any other <br />costs incurred by Department which. are reasonably appropriate or necessary to make those rebates or <br />refunds. These casts shall include Departmout's direct and indirect costs as specified by Section 11256 <br />of the Government Code. <br />S, Costs may be accounted for in a manner, which conforms to the internal accounting, <br />and personnel records currently maintained by the Department. The billings for such oasts may be <br />presented in stimmury form. Detailed records will be retained for audit and verification by City, <br />6. Any dispute as to the amount of casts incurred by Department in refunding trees shall <br />be referred to the State Director of Finance for resolution and the Director's decision shall be final, <br />7, Costs incurred by Department in connection with such refunds shall be billets by <br />Delratrttnent on or before the 25th day of the second month following the month in wlrieh the judgment <br />of a court of the State of California holding City's. Ordinance invalid or void becomes final. Thereafter <br />Department shall bill City on or before the 25th of each month for all costs incurred by Department for <br />the preceding calendar month. City shall pay to Department the account of such costs on or before the <br />Inst day of the succeeding month acid shall pay to Department the total amount of taxes, interest, and <br />penalties refunded or paid to taxpayers,together with Department costs incurred in making those: <br />refunds. <br />CITY OF S A TA ANA <br />(Signature) <br />Raul trodeniz II <br />(Typed Nance) <br />City; Man or <br />(Tifle) <br />CALIFORNIA STATE DEPARTMENT OF <br />TAX ANIS FEE ADMINISTRATION <br />M <br />Administrator <br />Resolution No. 2019-003 <br />Page 11 of 11 <br />