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Amend the Aggregate Limit for On-call Support Services Agreements <br />February 5, 2019 <br />Page 2 <br />In anticipation of continued peak workloads which exceed the Public Works Agency capacity, <br />staff recommends increasing the shared aggregate not to exceed amount from $500,000 to <br />$1,000,000 (Exhibits 1-3, Amendments). This will help maintain time -sensitive project delivery <br />schedules, meet commitments related to private property development activity, and meet the <br />agency goals. <br />The plan checking and permit fees that the City charges developers are based on cost recovery, <br />and the on-call nature of the recommended contracts assures that the City can maintain <br />responsiveness. The table shown in Exhibit 4 summarizes the plan checking and permitting <br />activity level experienced by Public Works Agency Development Engineering and associated <br />revenues received over the last 13 fiscal years. The length of time in the table includes the last <br />period of increased development activity in the mid -2000s. The last two fiscal years and the <br />current year-end projection actual revenues exceed or will exceed the estimated/budgeted <br />revenue by over $1,000,000 each year. Prior to issuing a notice to proceed to any of these three <br />consultants for plan checking and/or permitting work, Public Works and Finance staff would verify <br />that sufficient revenues have been received to support the costs. <br />Each of the accounts listed in the Fiscal Impact (below) have funds budgeted and/or available for <br />temporary staff support services. Staff recommends approval of this Recommended Action to <br />allow all Public Works operations the ability to access the services provided through the <br />agreements as needed. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy C (invest resources and technology to extend the service life of existing <br />infrastructure to protect the City's investment and support a high quality of life standard). <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />There is no fiscal impact at this time. Prior to utilizing any of these on-call services, Public Works <br />staff must receive Finance & Management Services Agency approval of funding and accounts to <br />ensure that funds are available under the authorization and aggregate limit of these agreements. <br />Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing <br />specific scope and maximum expenditure for the task order will be issued to a firm. <br />Funds are available for expenditure in FY 2018-2019 in the following Public Works Contract <br />Services -Professional Accounts: <br />25B-2 <br />