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Training Bulletin 02-07 - Scheduling of Training Days and Travel Time <br />Compensation. <br />7.3 Reimbursement. <br />A. Reimbursement will be based on the cost of tuition or registration fees and all <br />required texts, eBooks and related material for each course. Additional expenses <br />such as meals and parking fees are not reimbursable. <br />B. Costs for required texts and eBooks are eligible for one hundred percent (100%) <br />reimbursement subject to the following conditions: <br />1. For textbooks: a duplicate of the required textbook(s) was unavailable for <br />loan from the departmental libraries prior to the commencement of <br />coursework; <br />2. For textbooks: any textbook(s) purchased by the City shall be submitted <br />to the employee's respective departmental library in order that such text(s) <br />may be made available to all employees. <br />C. Tuition or registration costs of one hundred dollars ($100.00) or less are eligible <br />for one hundred percent (100%) reimbursement. Tuition costs in excess of one <br />hundred dollars ($100.00) are eligible for seventy-five percent (75%) <br />reimbursement. Maximum tuition reimbursement per semester is five hundred <br />dollars ($500.00) with a maximum of $1,500 a year. NOTE: Summer and winter <br />sessions shall be counted as separate "semesters" for purposes of the program. <br />D. Employees shall be limited, for purposes of tuition reimbursement, to a maximum <br />of two (2) collegiate level courses of not more than a total number of units which <br />is equivalent to six (6) "semester" units per semester. One (1) "quarter" unit shall <br />equal two-thirds (2/3) of one (1) "semester" unit. <br />7.4 Procedures. <br />A. An employee who desires to seek tuition reimbursement under the provisions of <br />this Article must complete an Application for Training and Educational <br />Assistance form and submit it to the Police Chief. <br />B. The Police Chief will recommend approval or disapproval and forward the <br />application to the Human Resources Department. It is advisable that the applicant <br />accomplish the procedures so far described prior to the inception of the course or <br />disbursement of personal funds in order to ascertain the eligibility of the intended <br />course of instruction for reimbursement under the provisions of this policy. <br />C. Within three months after he/she has completed the course and received his/her <br />final grade, the employee must include official verification of his/her final grade <br />with appropriate receipts for tuition and textbook costs to the Human Resources <br />Department. These will be returned to the employee upon request. Applications <br />24 <br />65D-32 <br />