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CITY OF SANTA ANA #***+ MGT - -- -- CONSULTING GROUP S1190 STATE MANDATED REIMBURSEMENI CLAIMING SERVICES MGT provides true turn -key mandate cost claiming services to its clients, and our approach Is based around personal interaction. Our staff is involved with our clients' claiming process throughout the year, providing proactive news, historical claiming reports, and the earliest notification of new SB 90 claims possible. MGT views the SB 90 process as a partnership between Santa Ana and our firm. We will work closely with the SB 90 Coordinator keeping the City apprised of everything we are doing, but it will be MGT's responsibility to manage all aspects of the project. Some of the key aspects of this include: Provide the City with a list of all eligible claims, as well as Claim Summary sheets and Data Collection forms. All of these concise summaries and forms are available in a variety of electronic formats to make use and disbursement of claiming information as easy as possible. EP Work in concert with the City's SB 90 Coordinator to coordinate the City's overall claiming process. If the City desires, minimal reliance will be placed on the City's SB 90 Coordinator in this process. e Coax departments to ensure that all data required to file eligible claims is gathered in a timely fashion. Our team works closely with our client departments after the on-site interviews to ensure that all questions are answered and deadlines met. Schedule and conduct individual meetings with departments to discuss all reimbursable mandated activities. Develop a schedule and plan for mining the necessary data to ensure claims are completed well before the claiming deadlines. <'> Gather all required direct cost data. Gather salary and benefit data from the Finance Department or the individual departments for all required fiscal years. Gather information required to prepare OMB A-87 compliant ICRPs. This will be carried out in concert with other department interviews. It is Important that this step occur each year because departments reorganize, assignments shift, new personnel is hired, or personnel retire. MGT will work with City departments to determine the documentation that must be submitted to the state as attachments to claims, and what documentation should be maintained in the City's files in case of the SCO Inquiry or field audit. Once data has been received from the departments, MGT will prepare all eligible claims and ICRPs on behalf of the City using required SCO claim forms and MGT proprietary software. This process includes the following actions: 4- Prepare all claims that apply to single departments. Once again, our experience will ensure that no cost components are misinterpreted or omitted. *V* MGT Copyright 2018 by MGT Consulting Group. All rights reserved. CONWUINU 6KOVu