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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 05, 2019 <br />TITLE: <br />CONTRACT AWARD TO BRODART <br />COMPANY FOR CATALOGING AND <br />PURCHASE OF BOOKS AND MATERIALS <br />(SPECIFICATION NO. 19-001) <br />(STRATEGIC PLAN NO. 2,3; 5,3,4) <br />�— f A _-- <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Brodart Company for library cataloging and for the purchase of books and <br />materials for a two- year period expiring January 31, 2021, with provision for three, one-year <br />renewals exercisable by the City Manager, in an annual amount not to exceed $285,000, subject <br />to non -substantive changes approved by the City Manager and City Attorney. <br />The Santa Ana libraries provides adult and youth programs to 133,222 card holders annually. <br />Approximately 15,000 books and materials are purchased on an annual basis, including a Spanish <br />concentration of 18 percent. All books and audio/video materials purchased are bar coded, <br />cataloged, and placed directly into the Library database, so materials can be entered into <br />circulation. The books and materials purchased offer a variety of reading material and resources, <br />allowing the City to continuously provide a wide range of educational services and programs to the <br />community. <br />Brodart Company has been the Santa Ana libraries primary materials and services provider for <br />several years, offering the. largest access to Spanish language materials. Industry standard is to <br />contract one book vendor for the primary source of materials and services. This facilitates ordering, <br />discounts and allows for efficient introduction of new materials into the existing catalog on an on- <br />going basis. Brodart's electronic selection and ordering system offers a seamless barcoded, shelf - <br />ready selection of materials. <br />Santa Ana City Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Palos Verdes Library District's contract with <br />Brodart Company for library cataloging, books and materials was awarded as a result of open, <br />competitive bidding, and meets the City's requirement. <br />22A-1 <br />