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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 19, 2019 <br />TITLE: <br />APPROVE AGREEMENT AMENDMENT <br />WITH WEST COAST ARBORIST, INC. FOR <br />TREE MAINTENANCE SERVICES <br />(STRATEGIC PLAN NO. 6, 1B) <br />CITY MANAGER <br />1:7x�I�7NIt�iI��I"�7:ITT��C�7�1 <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement <br />(A-2015-126) with West Coast Arborists, Inc. to provide tree maintenance services for the City by: <br />1. Increasing the annual agreement amount by $348,535, which includes $248,535 for the Parks, <br />Recreation and Community Services Agency and a $100,000 for the Public Works Agency for <br />the second year of the first, two-year renewal option period of July 1, 2017 through June 30, <br />2019, for a total annual cost of $1,679,302.60, and <br />2. Increasing the annual agreement amount by $100,000 for the Public Works Agency for the <br />second, two-year renewal option period of July 1, 2019 through June 30, 2021, for a total annual <br />cost of $1,290,767.60, subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />On July 7, 2015, the City Council authorized the award a two-year agreement to West Coast <br />Arborists, Inc. for tree maintenance services in the City. The agreement included scheduled tree <br />trimming of street trees as well as on-call tree maintenance services at city parks and the civic <br />center campus for an annual amount of $1,082,516. The agreement included two, two-year <br />renewal options, in which the City is in its second year of the first renewal period. <br />On October 2, 2018, the City Council authorized an amendment to the agreement increasing the <br />annual amount by $248,251.60. The increase included $140,000 for the Parks, Recreation and <br />Community Services Agency (PRCSA) and a 10 percent contingency ($108,251.60) of the original <br />agreement amount for the Public Works Agency (PWA) for the second year of the first, two year <br />renewal option period of July 1, 2017 through June 30, 2019, for a total annual cost of <br />$1,330,767.60. In addition, the increase included $108,251.60 for the PWA, which is a 10 percent <br />25A-1 <br />