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25E - AGMT MAIL PROCESSING
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25E - AGMT MAIL PROCESSING
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Last modified
2/28/2019 7:31:11 AM
Creation date
2/28/2019 7:25:26 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
25E
Date
3/5/2019
Destruction Year
2024
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SOW #1- SCHEDULE 5.0 <br />MOVE -UPDATE REQUIREMENT <br />5.1 Move -Update Option. Client will complete a Certification of Move Update Compliance form as maybe reasonably <br />requested by PBPS from time to time in order to confirm the Move Update Option selected by Client on a job by <br />job basis. Client's selections include the following move -update option(s): <br />Indicate the selected option for Move Update Solution by placing an "X" in each column under the mail category <br />t e indicated <br />Option <br />First Class <br />First Class <br />First Class <br />Letter Mail <br />Postcard Mail <br />Flat Mail <br />Not Applicable <br />X <br />A USPS approved Move Update Solution provided and <br />X <br />X <br />utilized by Client on all Client mail of this type <br />PBPS Move Update Solution (an MLOCR-based software <br />application such as Siemens UMove) provided by PBPS on <br />all Client mail of this type <br />A USPS approved Move Update Solution provided and <br />utilized by Client on all Client mail of this type, except for <br />designated jobs within the mail type as agreed by the parties <br />on which PBPS shall utilize the PBPS Move U date Solution <br />The USPS uses a census method of testing to determine if a mail owner's addresses are being updated as required <br />by USPS Move Update Compliance regulations. Mailpiece compliance is measured per calendar month and results <br />are reported on the USPS Mailer Scorecard. Mailer Scorecards are available for individual mail owners and for <br />PBPS, the mail presenter. The USPS will assess penalties or postage assessments against PBPS as the eDoc submitter <br />associated with the mailing if the total Move Update failures submitted by PBPS per operating center under its USPS <br />Customer Registration ID (CRID) is over the USPS established threshold for the month. If Client has its own USPS <br />Mailer ID (MID), Client agrees that it will monitor its own failure rate for performance on the USPS Mailer <br />Scorecard by the MID/CRID, which can be accessed through the USPS Business Customer Gateway. The parties <br />will cooperate to identify and resolve failures involving Client's mail if either party has reasonable concerns about <br />meeting the Mailer Scorecard threshold requirements. The parties shall also cooperate to promptly appeal any <br />penalty or assessment by the USPS if there are reasonable grounds to advocate an appeal. <br />5.1.1 As to each job(s) for which Client elects to rely on its own application of a USPS Move Update Solution, <br />Client will reimburse PBPS for any penalties or postage assessments imposed by the USPS against PBPS due to, or <br />caused in part by, Client's mailpiece Move Update failures which exceed the Mailer Scorecard threshold, based <br />upon PBPS's calculation of Client's pro -rata portion of such penalty or assessment for that month <br />5.1.2 As to each jobs) for which Client elects the PBPS Move Update Solution applied by PBPS, Client will not <br />be charged for such Move Update penalties of postage assessments imposed by the USPS against PBPS, on <br />mailpieces processed by PBPS under those jobs even if the Move Update failures on those jobs exceed the Mailer <br />Scorecard threshold <br />5.2 Physical Requirements for PBPS Move Update Solution: PBPS can only spray baroodes on mail pieces that are <br />non -glossy with a sufficient clear zone in the lower right quadrant. Client will be required to use another approved <br />Move Update method for non -conforming mail pieces. <br />5.3 PBPS Move Update Solution - Fee: <br />Application Fee of $N/A per each piece of Letter mail scanned. <br />Application Fee of $N/A per each piece of Postcard mail scanned. <br />Page 8 of 9 <br />Pwprietary and lbnfideatial tnfocmatim 25E-1 5 <br />PBPS Contract Maogement— Rev Oct 2018 <br />
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