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Agreement with Pitney Bowes Presort Services, Inc. for Mail Processing Services <br />March 5, 2019 <br />Page 2 <br />Vendor <br />Location <br />Offer <br />It was determined that United Business Mail in Vernon, CA, is non-responsive, as they could not <br />meet the City's end of business day pick-up for the Santa Ana area. PBPS remains the national <br />provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the <br />USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost <br />effective and timely manner. For the reasons set forth, Staff recommends the approval of this <br />agreement (Exhibit 1). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5 <br />(create a culture of innovation and efficiency within the organization.) <br />FISCAL IMPACT <br />Annual allocations of $20,000 will be budgeted and available in the Finance/Management — Central <br />Services account (no. 07110100 62300) for expenditure in the following fiscal years: <br />Contract Period <br />Letters -Metered $0.0267/ea. <br />Pitney Bowes Presort Services, Inc. <br />Rancho Dominquez, <br />Letters- Permit $0.0298/ea. <br />2018-19 (Mar -June) <br />CA <br />Pick-up time daily 4:30 PM <br />United Business Mail <br />Vernon, CA <br />Price offer not received. <br />It was determined that United Business Mail in Vernon, CA, is non-responsive, as they could not <br />meet the City's end of business day pick-up for the Santa Ana area. PBPS remains the national <br />provider of presort services for First -Class Letters, Flats, and Standard Mail partnered with the <br />USPS. Utilizing Pitney Bowes Presort Services ensures City business mail is processed in a cost <br />effective and timely manner. For the reasons set forth, Staff recommends the approval of this <br />agreement (Exhibit 1). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana; Objective #5 <br />(create a culture of innovation and efficiency within the organization.) <br />FISCAL IMPACT <br />Annual allocations of $20,000 will be budgeted and available in the Finance/Management — Central <br />Services account (no. 07110100 62300) for expenditure in the following fiscal years: <br />Contract Period <br />Fiscal Year <br />Amount <br />2018-19 (Nov -Feb) <br />$ 1,400 <br />2018-19 (Mar -June) <br />$ 6,667 <br />2019-20 <br />$20,000 <br />2020-21 <br />$20,000 <br />2021722 (July -Feb) <br />$13,333 <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />iVk,r4-_ b_t ' <br />Kathryn Dowhs, CPA <br />Executive Director fb <br />Finance and Management Services Agency <br />EG/DH <br />Exhibit: 1. Agreement <br />Renewal Period <br />Fiscal Year Amount <br />2021-22 (Mar -June) $ 6,667 <br />2022-23 $20,000 <br />2023-24 (July -Feb) $11,933 <br />25E-2 <br />