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25E - AGMT MAIL PROCESSING
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25E - AGMT MAIL PROCESSING
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Last modified
2/28/2019 7:31:11 AM
Creation date
2/28/2019 7:25:26 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
25E
Date
3/5/2019
Destruction Year
2024
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applicable to such services are set forth on Schedule 5.0. Additional locations or distinct mailstreams may be <br />assigned their own Schedule 5.x, e.g., 5.1, 5.2, etc. Any reference to Schedule 5.0 also applies to any Schedule <br />5.x. <br />6.4. Readability: Mail meeting the Mail Specifications is expected to process well on the PBPS equipment, meaning <br />that PBPS can read the address and obtain a valid delivery point on the fust pass. Specific expectations for the <br />readability of Client's mail may be set forth on Schedule 2.x. If PBPS observes that Client's mail readability has <br />degenerated, PBPS will provide Client with samples of the rejected mail and recommendations to resolve the <br />readability and/or address accuracy problems. Client will cooperate with efforts to promptly restore the readability <br />to reasonable levels. <br />6.5. Client's mail failing to meet the Mail Specification requirements of this paragraph 6 may be subject to return of <br />the mail, exception handling or ancillary fees set forth on Schedules 2.0 and 3.0, and/or USPS penalties. Client <br />shall promptly, upon receipt of appropriate documentation, reimburse PBPS for all penalties or assessments levied <br />against PBPS by the USPS as a result of Client's (or its customer or print provider) improper preparation and <br />finishing of its mail. <br />7. USPS Changes. Notwithstanding any other language in the Agreement or this SOW regarding pricing or changes, in <br />the event the USPS adopts any new/revised postal regulations, procedures, rates, or incentives that directly affect the <br />cost or provision of the services, PBPS may modify or terminate this SOW on fifteen (15) days written notice to Client. <br />8. CPI Adi ustment. Not more than once each calendar year and upon fifteen (15) days prior written notice to_Client, PBPS <br />may adjust the fees set forth in this SOW based upon increases in the most current published Consumer Price Index <br />("CPI") for the previous twelve-month period (each, a "CPI Adjustment"). The CPI will be measured as indicated in the <br />column for Urban Wage Earners and Clerical Workers, U.S. City average (base index year 1982-1984=100) as published <br />by the Bureau of Labor Statistics. The base rate to which the CPI will be applied for calculating the presort fee in <br />connection with a CPI Adjustment is the total cost per piece (postage and fees combined) at the time of calculation less <br />the then -current USPS 5 digit discount rate. <br />9. Fixed Rate Pricing. <br />9.1. Except for the annual CPI Adjustment and any PBPS modifications due to USPS changes as described above, the <br />fees set forth in this SOW are fixed for the Initial Term set forth below. <br />9.2. Client will be charged the amounts set forth herein regardless of whether the actual postage qualification rates for <br />Client's mail are higher or lower than the postage discount rate set forth on Schedule 2.0 and 3.0. Client hereby <br />authorizes PBPS to receive and retain any USPS postage refunds, incentives or rebates based on the amount of <br />Client's mail that qualifies for any lower presort mailing rates to PBPS, and all such refunds, incentives or rebates <br />will become the property of PBPS as pari of its compensation for performance of the services. (ref for metered <br />mail: USPS form 8096). <br />10. Term. The Initial Term and Renewal Terms of this SOW will coincide with those of the Agreement. Other than a notice <br />provided relative to the Term or termination of this SOW, which shall be governed by the Notice provision of the <br />Agreement, all other written notices permitted or required under this SOW or the Schedules attached hereto, may be <br />accomplished by e-mail with system delivery confirmation. The total sum to be expended by Client for fees (including <br />postage reimbursement) under this SOW shall not exceed twenty thousand dollars ($20,000) annually, including for any <br />Renewal Terms. <br />Page 2 of 9 <br />Proprietary and Confidential Information 25E-9 <br />PBPS Contract Managemmt — Rev Oct 2018 <br />
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