25G - AGMT CMO RECRUITMENT SVCS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 5, 2019 TITLE: AGREEMENT WITH COOPERATIVE PERSONNEL SERVICES (CPS -HR) TO CONDUCT A RECRUITMENT FOR CITY MANAGER (STRATEGIC PLAN NO. 7,7) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 161 Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the Acting City Manager and Acting Clerk of the Council to execute an agreement for the period from March 5, 2019 through December 31, 2019 with Cooperative Personnel Services (dba CPS -HR), to compensate for ancillary expenses related to the City Manager recruitment and selection process, for a total not to exceed $4,000 subject to non -substantive changes approved by the Acting City Manager and City Attorney. DISCUSSION Cooperative Personnel Services (CPS) provides professional human resources services (executive search, classification/compensation analysis and training) for public sector agencies. The firm has over 30 years of experience and has conducted hundreds of searches for municipal executives, including city managers. On June 20, 2017, the City entered into an agreement with CPS to conduct an executive search to fill the City Manager vacancy, in the amount of $25,000, with an expiration date of December 24, 2018; therefore, the new expenses will exceed the total aggregate amount within the fiscal year. The recruitment was conducted and the position was filled. However, a provision in the Agreement guaranteed that if the employment of the selected candidate ends before the completion of the first two years of service, CPS will repeat the recruitment to select a replacement. While the professional consulting services are provided at no cost, the City is responsible for reimbursable expenses such as advertising, travel, postage, etc. The executive search process for a replacement candidate will be comparable to the services provided in the previous recruitment. Although, the expenses shall not exceed $4,000, Council approval is necessary as the City and CPS are currently within a consultant agreement exceeding $25,000 therefore, it is recommended that the City enter into an agreement with CPS to reimburse for expenses in the executive search for City Manager per the attached agreement. 25G-1