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PARKS, RECREATION AND COMMUNITY SERVICES AGENCY <br />DESTRUCTION OF RECORDS <br />RECORD.CATEGORY <br />RECORD SERIES <br />RECORD DESCRIPTION - <br />RECORD DATE.. <br />Exception Sheets <br />Forms to charge labor expenditures to applicable Fund <br />November 2012 and prior <br />L <br />& Activity other than home account. <br />PAYROLL <br />Payroll Attendance <br />Reports - Part -Time <br />Daily attendance postings for part-time employees. <br />June 2007 and prior <br />Payroll Attendance <br />Daily attendance postings for full-time employees. <br />December 2007 and prior <br />PREPARED BY: <br />Reports - Full -Time <br />Leave of Absence <br />Authorizing absence forms <br />2008 and prior <br />Accounts Payable (DPV, <br />Generated payment to City vendor/creditor; used in lieu <br />4t=7 <br />Material Releases) <br />of PO when item & vendor known. Includes invoices. <br />FY 2013 - 2014 and prior <br />Requisitions <br />Agency requests to FMSA to locate best vendor for <br />2010 and prior <br />Liz S is Date <br />Senior Accounting Assistant <br />sa dl f <br />cuve Direct <br />6arks,t"Recreati,`nr& <br />identifiedgoods/items <br />- <br />PURCHASING <br />PRCSA -Budget &Accounting Section <br />Request for Proposal - Landscape Maintenance <br />Community Services Agency <br />DOCUMENTATION <br />Services, Janitorial Maintenance Services, Providing <br />Carnivals at City Owned Parks, Video Productions of <br />Records To Be Destroyed: <br />APPROVED BY: <br />RFP <br />City Council Meetings and Other Various Productions, <br />2015 and prior <br />Security Guard Services, Zoo Care and Quarantine <br />167 <br />Facility, Vending Machines, Stadium Concession. <br />Working papers. <br />Laura Rossini <br />Purchase Orders <br />Forms generated from Purchase Requisitions <br />FY 2011 - 2012 and prior <br />Job Applications <br />Applications for employment and resumes for not -hired <br />2011 and prior <br />applicants. <br />PERSONNEL <br />Separated Personnel <br />Separated employees'a enc <br />pagency personnel files. <br />2012 and prior <br />Files <br />Workers' Com ensation <br />Employees' in'u reports, doctors' status reports. <br />2010 and prior <br />FINANCE <br />Accounts Receivables <br />(MAR) <br />Request to issue Accounts Receivable invoices. <br />FY 2005-2006 and prior <br />Budget Working Papers <br />Budget working papers <br />FY 2015-2016 and prior <br />Daily Treasurer's Reports <br />Report of daily revenues received with detail payment <br />February 2014 and prior <br />TREASURY <br />information & related working papers <br />Interdepartmental <br />TMR(s) Treasury Miscellaneous Receipts - for <br />2011 and prior <br />Miscellaneous Receipts <br />payments received. <br />Response To Public Records Request; Time Warner <br />Audit; Library Operations; Zoo Operations; Recreation <br />Operations; Park Maintenance; Stadium Operations; <br />Deferred Maintenance; Building Maintenance; Graffiti <br />MISCELLANEOUS <br />Working Papers <br />Operations; Co -sponsorships; PEG Audit; Friends of <br />2013 and prior <br />Santa Ana Zoo; Friends of Parks & Recreation; <br />Development Fees Study; Park Survey; Phones; CDBG <br />Application; CLASS Registration. Software; PRCSA <br />Administration. <br />Senior Assistant City Attorney <br />19C-3 <br />c, a <br />L <br />7, <br />PREPARED BY: <br />CONSENT: <br />4t=7 <br />c`a <br />A <br />Liz S is Date <br />Senior Accounting Assistant <br />sa dl f <br />cuve Direct <br />6arks,t"Recreati,`nr& <br />------- <br />- <br />PRCSA -Budget &Accounting Section <br />Community Services Agency <br />EXHIBIT <br />Records To Be Destroyed: <br />APPROVED BY: <br />167 <br />Number of Boxes <br />Laura Rossini <br />Date <br />Senior Assistant City Attorney <br />19C-3 <br />