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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />FINANCE & MANAGEMENT SERVICES AGENCY—ACCOUNTING DIVISION <br />March 2018 <br />RECORD <br />CATEGORYDATES_ <br />RECORD SERIES <br />RECORD DESCRIPTION <br />RECORD <br />A <br />w <br />Cash Requirement <br />Lists paid invoices by vendor. <br />June 2015 <br />(AP150) <br />and prior <br />Direct Payment <br />Generates payment to City vendor/creditor used in <br />June 2014 <br />Voucher <br />lieu of P.O. when item & vendor known. <br />and prior <br />PURCHASING <br />Bids/Proposal <br />Original bid, bids received, bid list, advertising <br />December <br />2008 and <br />DOCUMENTATION/ <br />record <br />rior <br />ACCOUNTS <br />PAYABLE <br />Travel Request and <br />Self-explanatory <br />June 2018 <br />Expense Report <br />and prior <br />Material Release Forms <br />Order for Items directly from City approved vendor <br />June 2014 <br />list <br />and prior <br />Purchase Orders <br />Authorize purchase of goods or services <br />June 2014 <br />and prior <br />APPROPRIATION <br />Reports <br />Changes to City budgets as approved by the City <br />June 2015 <br />ADJUSTMENTS <br />Council and/or City Manager <br />and prior <br />AUDIT <br />Working papers <br />Audit documents; year-end financial work papers <br />June 2016 <br />and prior_ <br />Statements & Accounts <br />Lists all bank -cleared City checks; filed by name <br />June 2015 <br />Reconcilement <br />and by fiscal year <br />and prior <br />BANKS <br />— — <br />Daily Bank Balance <br />Report <br />Reports of daily banking activity <br />_ <br />June 2015 <br />and prior <br />CAPITAL ASSET AND. <br />June 2015 <br />PROPERTY <br />Reports <br />All City Capital Assets <br />and prior <br />TRANSFER <br />COMPREHENSIVE <br />Fiscal Year <br />ANNUAL FINANCIAL <br />Audited <br />General Purpose Financial Statements <br />2002.2003 <br />REPORT <br />and prior <br />GENERAL LEDGER <br />Expenditure and <br />Monthly and Fiscal Year Expenditure & Revenue <br />June 2008 <br />Revenue Reports <br />Reports � <br />and prior <br />INTERNAL REVENUE <br />Form 1099 <br />���� <br />Self-explanatory; fled by calendar year <br />Calendar <br />Year 2012 <br />SERVICE <br />and prior <br />JOURNAL <br />Journal Vouchers <br />Documents used to manually post entries to <br />June 2008 <br />VOUCHERS <br />general ledger/cost ledger <br />and prior <br />19C-6 <br />