25B - AMGT - EVALUATE PRCSA - Laserfiche WebLink

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Agreement with Greenplay, LLC for a Services and Financial Sustainability Analysis March 19, 2019 Page 2 will assist the PRCSA in refining its service delivery and financial management philosophy to enhance and/or sustain services over both the short and long term. On December 10, 2018, the Parks, Recreation and Community Services Agency (PRCSA) issued a Request for Proposal (Attachment 1) for qualified firms to conduct an evaluation and report on the condition of the Agency. The goal of the report is to articulate a road map for the Agency's future that will: • Evaluate and assess departmental processes, programming, potential alternatives, customer service, revenue generation, and long-term achievable goals. • Improve services and organizational effectiveness. • Identify outcomes/goals to guide the Agency. On January 22, 2019, the City received three proposals as follows: Company Fee Proposal Score 300 Max Ranking Greenplay, LLC $69,999 287 1 ProConsultin , Inc. $79,900 240 2 Tierra West Advisors $187,087.97 163 3 Based upon the evaluation results, the review panel rated the proposal from Greenplay, LLC (Attachment 2) with the highest score and is recommending entering into an agreement (Attachment 3) with the firm. The timeline of the evaluation and generation of a report is anticipated to last six months. The City is proposing an agreement for a one-year period, to allow for any unforeseen circumstances that may require additional time. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 — City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment), Strategy D (Develop a fiscal health analysis tool that informs a department of its financial position in order to assist in its decision making process). 25B-2