25B - AMGT - EVALUATE PRCSA - Laserfiche WebLink

Home Browse Search

• Determination of staff, stakeholder and future collaborator participation, along with defining desired role of advisory boards. • Understanding of the detail behind current budgeting and cost recovery methods and data resources, in orderto ensure the study will be both accurate and appropriate to the PRCSA's needs. • Understanding of current pricing and resource allocation tools and how they are used. • Answering any questions pertaining to the successful development of the study. Having worked as professionals on "your side of the table," we understand how important it is for consultants to be accessible without interfering with your daily responsibilities. We will work closely with your team during Kick-off to identify key "Critical Success Factors" that will help ensure that this project is successful and achieves your desired level of involvement and outcomes. Deliverables — Strategic Kick -Off • Refined project Work Plan • Assignment of senior staff responsibility and staff participation. • Schedule of Cost Recovery and Resource Allocation workshop timeline and identification of all participants. This process will begin with an Acceleration Review' involving the City's project team and other key employees who can help represent the concerns and opportunities available at various levels of implementation throughout the PRCSA. This is a facilitated discussion specifically designed to quickly determine how well the current policy and implementation tools are allowing you to meet your goals. It will specifically identify what is working and what is not working including concerns that need to be addressed. This will also identify any specific concerns regarding alignment with and support for the PRCSA's vision, mission, values, and financial forecasts and goals. GreenPlay will work with the City to evaluate existing PRCSA data, with a particular eye toward consistency in definition of direct costs and application of indirect cost methodology. This is critical to an accurate assessment of cost recovery measurement. We will look at current facilities, properties, and programs and assist the PRCSA in evaluation of current cost recovery levels, appropriateness of cost recovery targets, and effectiveness of fee setting strategies, making recommendations for changes where warranted. We understand the focus on reducing barriers and providing equity and access for identified underserved populations. Our funding analysis will first consider existing funding conditions and strategies. This will include financial trends affecting the PRCSA's resources, current cost recovery levels and targets, and the growing demand for facilities and services. Our philosophy includes the most appropriate use of taxpayer dollars to provide for services with the highest community benefit and leveraging those dollars to supplement with fees and charges to align with individual benefit received. Broadening the policy to include a more complete picture of all of the facilities and services provided by the PRCSA will allow a more accurate analysis. We will also look at the issues such as the disconnect between deferred maintenance, and the cost accounting and allocation of capital repair and replacement that is not actually funded. The fiscal health of the PRCSA is a top priority in order to sustain important service levels for underserved populations as well as to maximize revenues from other populations to help offset shared costs. Responsible identification and funding of necessary costs is paramount. To accomplish these efforts, GreenPlay will meet with staff and conduct interviews as needed to gain a more in-depth understanding of the PRCSA's processes and operations; refine categories for programs and services based on sound philosophical underpinnings, programmatic objectives, and financial rationale; and ensure consistent cost methodology for all programs and services. H4; +YM- "'"t Yr "X,V4 15 25B-51