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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 7, 2019 <br />TITLE: <br />RECEIVE AND FILE QUARTERLY REPORT <br />OF CONTRACTS VALUED AT $25,000 OR <br />LESS ENTERED INTO BY THE CITY <br />MANAGER AS PERMITTED BY CHARTER <br />SECTION 421 <br />(STRATEGIC PLAN NO. 4, 1) <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 181 Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Receive and file Quarterly Report of Contracts entered into between January 1, 2019 to March <br />31, 2019 valued at $25,000 and less. <br />DISCUSSION <br />On November 7, 2006, voters approved a Charter Amendment increasing the authority of the City <br />Manager to enter into contracts and agreements up to a value of $25,000. Section 421 of the <br />Charter requires the City Manager to report to the City Council quarterly on the contracts entered <br />into under his authority for informational purposes. The report is required to include the names of <br />the contractors and the amounts of each contract. <br />Exhibit 1 is a listing of all purchase orders and agreements entered into January 1, 2019 to March <br />31, 2019, valued at amounts between $500 and $25,000. Unless included under a blanket <br />contract, the City as a general rule does not purchase goods or services valued at under $500 <br />through either a purchase order or an agreement. Purchase orders and service agreements <br />valued at greater than $25,000 require approval by City Council. <br />Pursuant to the ordinance approved by City Council March 19, 2019 amending City Manager's <br />contracting authority for non-public works contracts up to $50,000 and public works contracts and <br />agreements up to $250,000, the next Quarterly Report of Contracts will include non-public works <br />contracts valued up to $50,000 and public works contracts and agreements valued up to <br />$250,000. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's effort to meet Goal #4 — City Financial Stability, Objective <br />#1 (maintain a stable, efficient and transparent financial environment). <br />19E-1 <br />