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UtiliWorks will be able to provide assistance in development of a Request for Proposals (RFP) <br />package, as well as solicitation of proposals, addressing vendor questions, preparation of and <br />participation in pre -proposal and shortlist meetings, and technical and cost evaluation. <br />Post -procurement, the installation of AMI equipment/software(s) usually involves multiple <br />vendors, with several moving parts. We have the program management expertise to manage all <br />these variables. By combining our team's wealth of industry knowledge, the application of <br />Project Management Institute (PMI) best practices, and a hands-on approach, we help to <br />manage, and effectively reduce, the City's overall program risk while ensuring successful <br />outcomes. Having managed many similar projects and the associated vendors who will be <br />involved, we are keenly aware of the field construction/installation requirements as related to <br />site and structural conditions/inspections, traffic flow, and overall project safety concerns. <br />Our scope of services is designed around a proven, phased -based approach. This approach is <br />perfectly suited to manage the City's proposed "Design, Build, Run, and Transfer" business <br />model, providing structure, as well as well-defined evaluation and exit criteria. We will work <br />on your behalf, "as an extension of your staff," ensuring your interests are the primary focus <br />throughout the effort. Our ultimate goal is to facilitate the best -quality AMI solution on time <br />and on budget. <br />Our appointed Project Manager (PM) will work with the City's PM to develop a detailed project <br />plan, which is used to guide and control all tasks and services associated with the smart <br />metering project. The project plan identifies each individual task via a detailed work <br />breakdown structure that includes the level of effort required to complete tasks, timeline for <br />completion of tasks, dependencies (predecessor and successor relationships), responsible party <br />(vendor, client, etc.), and current status of each task. <br />aMJ lre¢6 <br />W1d 11a411a <br />0.10/1111 - <br />M1e%tl.PiaX YePury <br />iudVzVI' <br />Marl H o Vt' <br />veM1d lHMrtemndrvl <br />Wt Veals <br />ox LINE, 0 Vt. <br />veNm iApSMMpd(led <br />Rµ'p'a <br />r.00:! owl, <br />"kNn10 p104r1IkSYivmfn4lllaMe! <br />Ia11N/Il <br />www1ells <br />•a41M.nreP.gApol. <br />Nm 11111/11 <br />'ARIL F J <br />'Id.lvienlNV M.iM <br />Ivlal/II <br />WNl/lf/IL ��i <br />'kn Nlfan 0,0. mm <br />Iw4R/IL <br />1r1411AAS <br />'4M1/femmmiltl,ud/feknr. Dep!rmn1 —Vnnl <br />lrunml <br />-Sm.MlenIll. <br />" 4111111 <br />1611:4" C� <br />'.Vpk NMdOybyrro4 <br />ab1111011i <br />4.Vllll LTJ <br />"114 M1WV OyIvImY <br />Iililpw1i <br />UWAral <br />•IylpaHINAN16df6yMi1,\m <br />FaullAs <br />Nnaltin <br />'![U 141er InfWJ'arneµr4m <br />M.#JlAi <br />IAllllfli l�J <br />'W"A'A le a,81t <br />PI&XII <br />N Iis111 <br />•,,.twin! <br />1rtd1"pl <br />m+4npt <br />'IrJrvnaNnRepdYve. <br />wlaf,uli <br />MIM I P) <br />'lniu! <br />imi/Wll <br />Weighlis <br />k4pOtUMIM. <br />,M.I1711i <br />R Ifts VJ <br />'1.1 NPI "'. ptwowty. <br />billw1% <br />",IOU's S� <br />Figure 3 - Example Rolled -up Project Plan <br />In being tasked with day-to-day vendor management, we lessen the burden on your organization <br />and free up your resources. As the supporting project manager, we will provide vendor contract <br />administration and management services. We will review all vendor invoices and compare the <br />proposed payment request to the contracted milestones. <br />Another key role as your project manager is to create and maintain open communications among <br />all stakeholders. Our project manager will lead formal, recurring status meetings with the core <br />71 Page <br />401719 <br />