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RFP Administration UtiliWorks will assist the City with those tasks that must be managed once the RFP is released including: (a) advertising the RFP; (b) setting the agenda and leading a pre -proposal meeting; (c) receiving and responding to vendor questions; and (d) publishing any necessary addenda. Deliverables: Pre -Proposal Meeting Agenda, Compiled Question/Answers from Proposers Response Evaluation Support Prior to the receipt of responses, the UtiliWorks PM Will work with the City's PM to organize and schedule the proposal review process. As the responses are received, UtiliWorks team of SMEs immediately starts the evaluation process alongside the City's designated Evaluation Team, UtiliWorks Will summarize key components of each proposal and analyze each cost proposal. When lining up the cost proposals side-by-side, it is common to discover that each vendor quote differs in some fashion, making it difficult to perform an apples -to -apples comparison. We minimize this challenge with how we structure the RFP response requirements and our analytical approach to cost normalization. UtiliWorks will work with the City throughout the evaluation process to arrive at a shortlist of recommended candidates. We Will work with the City's Evaluation Team to customize the shortlist meeting agenda and outline questions for each vendor interview. Our team will attend the shortlist interviews and ensure that candidates answer questions comprehensively and to the City's satisfaction. UtiliWorks can also assist With reference checks and help to arrange site visits, so that the City may obtain useful feedback from the experiences of other water utilities. At the end of the evaluation process, we will work With the City team to weigh the pros and cons of each shortlist candidate so that the City can arrive at a final selection. Deliverables: High Level Proposal Summary, Cost Normalization, Shortlist Interview Agenda/Questions, Shortlist Interview Summaries Contracting & Negotiations Support UtiliWorks Will provide guidance and support to the City during contract negotiations With the selected vendor(s). Our experts will review and provide editorial for the proposed vendor contract and SOW, determine whether the SOW complies with requirements and negotiate terms that are as favorable as possible for the City. This includes a review of contractual items surrounding mass meter and endpoint installation as defined by the City. UtiliWorks Will work with City staff and the respective vendor(s) to: identify and document specific systems acceptance criteria; identify and document expected deliverables to be produced; and, identify price concessions. UtiliWorks will actively participate in discussions / negotiations with the selected vendor on behalf of the City. Deliverables: Scope of Work/Contract Revisions and Recommendations Implementation Program Management UtiliWorks will provide implementation management oversight to support deployment of the City's AMI Project. The UtiliWarks PM will serve as a liaison between the AMI installation vendor and City to ensure project success. UtiliWorks Will facilitate an on-site kickoff meeting with all City and vendor stakeholders to initiate the project and review the project scope, timeline, communications plan and housekeeping items. UtiliWorks Will work with City and the selected vendor(s) to develop a comprehensive Project Execution Plan (PEP). The purpose of the PEP is to provide a set of guiding principles regarding 16IPage Page 2244 of 69 25rrar,2vR