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25G - AGMT METER INFRASTRUCTURE
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25G - AGMT METER INFRASTRUCTURE
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5/2/2019 6:17:26 PM
Creation date
5/2/2019 6:03:20 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
25G
Date
5/7/2019
Destruction Year
2024
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Task 1.3 - Oversee/Support Proof of Concept Deployment <br />UtiliWorks will work with the City's project team, the vendor(s), and the designated systems <br />integrator to execute the POC Implementation Plan, provide overall Project Management <br />oversight and subject matter expertise. As is often the case during any large project, activities, <br />tasks and timing may shift from the original plan. UtiliWorks will work with the project team <br />to capture changes and adjust the plan accordingly. Throughout the POC, UtiliWorks will involve <br />SMEs as required to support the numerous activities to be undertaken during this phase. <br />Project Management activities to support the POC phase will include: maintaining the overall <br />project schedule; work with all project participants to monitor progress and adjust the work <br />plan as needed to stay on schedule; facilitate regular project progress and other meetings; <br />create project status reports as required with input from the City; work with the City to monitor <br />the scope of work of each vendor; identify, report, and track open action items, project issues <br />and risks, potential change orders, and project budget. Specifics pertaining to the oversight <br />and support of both the Alpha and Beta phase are discussed in more detail in the following sub - <br />tasks. <br />Task 1.3a - Oversee/Support Alpha POC Deployment <br />The intent of the Alpha POC phase is to begin building the AMI telecommunications network, <br />equip a select/limited number and type of meters with the necessary communication devices <br />in a controlled environment, configure and deploy all application software, and start the <br />development of all the necessary interfaces. Activities to include, but not limited to: <br />• Coordinate with the City and the vendor(s) to identify the Alpha POC environment (i.e., <br />meter shop/test bench) <br />• Coordinate with the City and the vendor(s) to schedule the necessary vendor discovery <br />sessions that will inform business requirements and system configuration <br />• SME review of all vendor business requirements and system configuration documentation <br />• Coordinate the AMI and MDMS software installation and/or configuration <br />• Coordinate with the City and vendor(s) to set up the secure communications with the <br />respective data center(s) as applicable <br />• Coordinate the acquisition of equipment <br />• Assist with Alpha phase testing, defect tracking and troubleshooting <br />Task 1.3b - Oversee/Support Beta POC Deployment <br />Upon the acceptance of the Alpha phase by the City, the project will move into the Beta Phase. <br />During the Beta phase, additional systems functionality is added and tested in manageable <br />stages as more detailed, role -based training is provided to the user community. In parallel to <br />development, testing and training activity, Santa Ana will be in the process of mapping the new <br />business processes (see Task 2) that will be adopted at the end of the Beta phase to support a <br />seamless rollout during Full Deployment and beyond. Activities to include, but not limited to: <br />• Coordinate the establishment of the Beta POC meters and location <br />• Coordinate the acquisition of equipment/materials <br />• Coordinate the identification, design, development, testing, and deployment of each <br />respective system integration <br />• Oversee and support the Beta meter/equipment deployment <br />• Assist with Beta phase user acceptance testing, defect tracking and troubleshooting <br />• Assist with the development of the AMI billing cutover plan ("test" to "production") <br />The City of Santa Ana <br />21M0 <br />Page 15 <br />
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